Big Data

Why automated data capture is the two-minute drill of digital transformation

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Data capture two-minute drillThe NFL and NCAA football seasons are in full sprint toward the playoffs. More often than not, games are decided by the two-minute drill: an offensive strategy in which a team tries to rapidly move the ball down the field when it’s losing late in a game and time is running out.

Similarly, organizations can use a two-minute drill to make game-winning plays against their competitors. In digital transformation, a team’s ability to execute a winning strategy depends on its ability to develop and execute a smart play that outmaneuvers opponents.

Outrun competitors with automated data capture

Many organizations are using automated data capture as part of their winning digital transformation strategy to gain a competitive edge in their market. Frost & Sullivan’s white paper, “Why Data Capture and Automation Are Key to Digital Transformation: How Advanced Document Capture Can Improve Business Outcomes”, describes best practices enterprises should consider when evaluating intelligent, automated data capture solutions.

Much like coaches, quarterbacks and offenses practice and evaluate plays to ensure crisp execution when it matters, decision makers should evaluate and consider processes and solutions that embrace best practices to improve business outcomes. The critical best practices that leading enterprises follow to execute winning digital transformation strategies with automated capture include identifying critical data, evaluating information, classifying content, extracting key components and using data for critical success.

Similar to a coach’s expertise to select the right combination of plays in a situational two-minute drill game plan, Frost & Sullivan found that leading enterprises select and implement the right mix of automated data capture and digital business automation capabilities to “increase productivity and efficiency, drive higher revenue per employee, replace repetitive and mundane processes, and redeploy knowledge workers to focus on value-added tasks.” A successful automated capture game plan based on best practices begins with mirroring how people work and understanding how to integrate with business processes and line-of-business applications.

Build your automated data capture game plan

What game plan should your enterprise consider when evaluating automated data capture capabilities as part of your digital transformation strategy? Three recommendations from “The essential buyer’s guide to data capture and automation: What to look for when considering capture and automation solutions” are:

  1. Evaluate automated capture solutions that use cognitive capabilities. Intelligent capture increases efficiency of data extraction using machine learning to understand and gain contextual intelligence to increase accuracy and insight of unstructured data.
  2. Consider platform-based solutions. Research offerings that encompass a full range of capture capabilities as a key component of a digital business automation platform that includes tasks, content, workflow and decisions to help enterprises drive all types of automation projects at speed and scale.
  3. Require integration with line-of-business applications. Make sure your data capture and automation solution can integrate with existing (and future) line-of-business applications. Integration ensures sharing of captured data in a usable format with all relevant applications. Not only will integration improve availability of data to users and applications to ensure accuracy, but it will also provide investment protection for an enterprise’s existing applications.

Want to execute your own automated capture digital transformation two-minute drill to gain a competitive edge, improve customer experience and increase higher employee productivity?

Download the Frost & Sullivan white paper, “Why Data Capture and Automation Are Key to Digital Transformation: How Advanced Document Capture Can Improve Business Outcomes” and “The essential buyer’s guide to data capture and automation: What to look for when considering capture and automation solutions”.

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