Document Outbox View page

The following tables describe the different areas of the Document Outbox View page, including the following areas:

Mailslot

Button or Field Description
Mailslot Identifier for your mailslot. An optional description displays for the mailslot, if a description was indicated when creating or editing a user account.
Search Funct Group Functional group that you want to locate.
Document Document type that you want to locate—for example, invoice (810) or purchase order (850).
From and To Date/Time Date and time in MMDDYY HHMM format that you want to locate mailslot information.
Note: Enter all dates and times without colons, commas, and slashes.
Business Doc # Number that identifies the document business information—for example, a PO number, invoice number, or shipment number.
Refresh Update the page display. If no other criteria on the page has changed, selecting Refresh updates the view with the most current date and time.
Download Document Outbox View Enables you to create a user-run report that returns all of the information displayed on your Document Outbox View page. Select the output from .xls, .csv, .xlsx, or .xltx.

Interchange

Button or Field Description
Picked Up Date and time this document was picked up.
Loaded Date and time this document loaded into the mailslot and became available for download.
Status Current status of the interchange. Status values depend on how you (if you are the receiver) or your trading partner (if you are the sender) for that interchange receives data.

If B2B Integration SaaS automatically pushes data out to you or your trading partner (also known as event-driven), the following status values are available:

Archived
Interchange is saved in Sterling Document Tracking. To view archived data, click the interchange control number.
Dialed
Interchange was dialed out to your system.
Dialing
Interchange is being dialed out to your system.
Reloaded
Interchange is being reloaded, which is the first step in being dialed to your system again.

For more information, see Archived data.
Status (continued) Otherwise:
Archived
Interchange is saved in Sterling Document Tracking. To view archived data, click the interchange control number.
Available
Interchange is ready for download.
Dialed
Interchange was dialed out to your system.
Dialing
Interchange is being dialed out to your system.
Loading
Interchange is currently loading into the mailslot.
Picked Up
Interchange has been downloaded to your system.
Rejected
The recipient received the message but was unable to extract its contents.
Reloaded
Interchange has been reloaded and can be downloaded again.
Undeliverable
B2B Integration SaaS is unable to deliver the message to the intended receiver.
Interchange Control# Interchange control number associated with the document. To view the raw data for this interchange, click the interchange control number. For more information, see View Data page .
Funct Group Functional group type consisting of a one-character industry code and a two-character functional ID. To view more information about this functional group, click the functional group ID. For more information, see View Data page .

To see a sample list of functional group types, see Functional group types .
Document Document type that you want to locate—for example, invoice (810) or purchase order (850).
Business Doc # Number that identifies the document business information—for example, a PO number, invoice number, or shipment number.
Receiver Name Name of the receiver of the document.

If you reload an archived interchange, status messages display in this field. For more information, see Reloading to your mailslot (for picked-up data only).
Receiver ID Unique identifier for the receiver of the document. To view details about this receiver, click the receiver ID to transfer to the Look Up Trading Partner page. On this page, the Company Name and Value Added Service Provider associated with that Qual/Receiver ID displays. For more information, see Looking up a trading partner.
Sender ID Unique identifier for the sender of the document. To view details about this sender, click the ID to transfer to the Look Up Trading Partner page. On this page, the Company Name and Value Added Service Provider associated with that Qual/Sender ID displays. For more information, see Looking up a trading partner.
Batch Identifying number on B2B Integration SaaS associated with the interchange batch number.
Int/Grp/Doc seq Interchange and group sequence number that sequentially identifies each group within an interchange.
File Name The file name specified for the batch.
Note: This column displays only if a stored file name is associated with the batch.
Mailbag Control# Unique identifier for a mailbag batch associated with a mailbag receiver.
Note: This field displays only if a mailbag control number is present. However, in most cases, a mailbag number is not present.

Function

Button or Field Description
First Page Returns to the beginning of the Document Outbox list
Page Up Returns to the previous page of the Document Outbox list. To go back to the first page of this list, click First Page.
Page Down Moves to the next page of the Document Outbox list.

If you are set up for File Upload, you will see an additional button for File Upload. For more information about File Upload, see File Upload/Download .