Creating contacts, distribution lists, and folders

Create contacts and distribution lists for people who can be recipients when reports are delivered by email.

Use distribution lists if you want to send a report to more than one recipient at a time. Distribution lists contain a collection of users, groups, roles, contacts, or other distribution lists.

If a recipient is not part of the IBM Cognos security system, you can create a contact for this person. The contacts you create can also be assigned as contacts for reports. You can create folders to organize your entries in a logical way.

Note that if you choose the email recipient from a list, such as a group, role, or distribution list, you must have read access to both the list and the recipient's email account. Otherwise, the report delivery fails.