Manually archiving or deleting artifacts

You can archive or delete artifact manually at any time from the Admin page or from the Library, on a case-by-case basis.

Archiving and restoring artifacts

To archive an artifact directly from the Admin page:
  1. Go to the Admin > Artifact management tab.
  2. In the artifacts list, select the Active view.
  3. Hover over the artifact row in the table and click the Actions menu.
  4. Select Archive artifact.

    The artifact is archived right away. It is now visible in the Archived view.

If needed, you can restore an archived artifact to return it to active use:
  1. In the artifacts list, select the Archived view
  2. Hover over the artifact row in the table and click the Actions menu.
  3. Select Restore artifact.

    The artifact is moved back to the Active view.

Deleting archived artifacts

You can permanently delete archived artifacts when they are no longer needed. To be able to delete, make sure that your are an account admin with an Editor license.
Important: Deletion is permanent and cannot be undone. All details and history from the activity stream that are associated with this artifact are also deleted. Make sure that you no longer need the artifact before you delete it.
To delete an artifact from the Admin page:
  1. Go to the Admin > Artifact management tab.
  2. In the artifacts list, select the Archived view.
  3. Hover over the artifact row in the table and click the Actions menu.
  4. Select Delete artifact.
  5. In the popup that appears, click Delete artifact to confirm the action.
To delete an artifact from the Library:
  1. Open the Library and select the tab that contains the artifact that you want to delete, for example Processes.
  2. Change the view from Active to Archived.
  3. To delete a single artifact, click the drop-down menu next to the artifact that you want to delete and select Delete.
  4. To delete multiple artifacts:
    1. Select the artifacts that you want to delete with the keyboard shortcuts Ctrl + click (on Windows) or Cmd + click (on Mac OS).
    2. Click the drop-down menu next to one of the selected artifacts.
    3. Select Delete

Links to the deleted artifact from other artifacts are not removed. When you attempt to delete an artifact, you are notified of links from other artifacts. A deleted artifact displays as "inaccessible" from artifacts that previously linked to it. You must manually change or remove those links.

Glossary managers can remove glossary values that are not in use. For more information, see Deleting glossary values.