Modified on by dmmckinn
It is quite useful to be able to get notifications when a run completes. This feature is available in IBM Rational Performance Tester (RPT) 8.7.
To stop a test gracefully without causing incomplete page hits, select the Active actions are allowed to complete if stop requested check box at Window > Preferences > Test > Test Execution.
To receive email notification for the status of the run, specify the email properties in Window > Preferences > Test > Test Execution.
- In the Test Navigator, expand the project until you locate the schedule or test.
- Right-click the schedule or test, and then click Run As > Performance Schedule or Run As > Test.
Note: If you run an HTTP schedule on a remote Macintosh computer, the test fails. The cipher suite that is used for recording must be available in Oracle JDK on the Macintosh computer. For example, you can use TLS_RSA_WITH_AES_128_CBC_SHA on Macintosh.
Using this feature you can get notified after your schedule, test and compound test run completion. Multiple email addresses can be separated by comma. Sample email message that would be sent.
Rational Performance Tester 8.7.0 Knowledge Center
Email notification does not work when run completes (Video)
Modified on by AcdntlPoet
There have been few queries from clients asking if it is possible to import work items by e-mail into IBM Rational Team Concert. This is a somewhat complex topic as it isn't currently supported, but there is a potential work around. Let's take a look at the information:
A. There are the following properties in Advanced Properties page of the CCM application in RTC:
Online Help for this says: "A periodic task runs on the server that checks for mail received for work item creation. This property specifies the time in seconds between runs of this task."
B. Here is a brief on this feature from Jazz.net wiki: https://jazz.net/wiki/bin/view/Main/WorkItemEmailImport
However, as the link says, it's still in experimental stage and not supported, at least as of the RTC 4.0.3 version. This should perhaps be implemented in one of the future releases.
C. However, there has been an RFE on this already and you might want to add a comment here with your additional business justification. The details, along with a business justification should add more weight to this RFE.
--> Existing RFE on this: https://jazz.net/jazz/resource/itemName/com.ibm.team.workitem.WorkItem/268694
I hope this note adds to the links above on this topic.
With Kelly moving on to her new role, we (she and I) thought this would make a perfect time to set another milestone on our Working Outside the Inbox (WOTI) series with some lessons learned, some failures, and some successes as well. Make no mistake though, just because we are recapping our blog series does not mean we are abandoning the WOTI ideas and principles. Far from it, in fact. As you'll find below, from our experiences with the initiative we are more dedicated than ever to using the right tools for open and transparent collaboration.
First up, where did we see our failures?
Jason: I tend to forget to not reply to emails and default back to using email when busy and unfocused. Continuing to use email when there are better alternatives for the conversation I am engaged in (or starting) was my single largest failure over the course of these past six months. I did always feel a pang of guilt when I sent "bad" email though...
Kelly: You'd think I'd know better , but I was expecting magic to happen immediately, as everyone MUST see the innate value of what we are doing. In fact, Working Outside the Inbox is a marathon, not a sprint .... rather, it's a mindshift and a new way of working, one that, through constant exposure and once embedded in one's "muscle memory", becomes the new standard way of working. Like Jason says, it's easy to fall back into old habits, or grow discouraged in the early days. Your results will not be immediate.
But let us not despair, for these failures didn't diminish our successes! Surprisingly, even without dedicated focus or and organized official initiative in place, all of us participating here found some level of reduction in frivolous email.
Jason: Anecdotal evidence showed me that after a week's vacation, my inbox was easily handled within a single day upon returning to the office, a feat unheard of prior to this effort. Most email seen is now in the form of automated notifications which I periodically disable as I add the corresponding wiki or discussion forum to my RSS Reader. All this allows for uncluttered, easy use of "good" email: private communications of confidential or sensitive nature.
Kelly: Success snuck up on me as well ... gradually more and more of the email I received was in the form of automated notifications, and only rarely does my email include slide decks or file attachments, which for me, is the biggest win of all. No more "mail jail"!!!! The volume of email I receive that needs to be processed IN MY INBOX is reduced to onsie-twosies. Everything else is handled in the right place .... Rational Team Concert for work items, commentary and documentation, Connections Communities for shared collaboration and knowledge sharing. Rational Asset Manager as our document repository. So guess what? I don't need to sit with my inbox open all day, addressing the deluge. How cool is THAT?
And lastly, what WERE our lessons learned from all this?
Jason: First and foremost, culture change is a long and difficult road fraught with speed-bumps around every turn. It is frustratingly slow and requires both a deep commitment and resilient spirit. Secondly: sometimes the right thing to do isn't the easiest. There is indeed an initial extra effort we need to take when trying to move conversations to the right tool, and this isn't always an easy task, but the benefits are readily seen once all participants in the conversation are on board.
Kelly: My biggest lesson learned ..... don't reply to email ..... rather, use your email to model the kind of collaborative habits and behavior you hope to see. If people send an email asking for information, DON'T JUST ANSWER THE QUESTION. Provide a link to where you've posted the answer/information for all to benefit from. Persevere in your efforts to work openly, transparently, and collaboratively .... it's the right thing to do. It's the smart thing to do.
Shared knowledge is power!
Did you miss any of this blog series? Fret not, faithful readers, here is the complete topic list which you can also find via the woti tag:
Working Outside the Inbox: The Adventure Begins!
Working Outside the Inbox, Step 1: Stop Replying to Email
Working Outside the Inbox, Step 2: Group Conversations and Identify Use Cases
Working Outside the Inbox, Step 3: Move conversations to the right home!
Working Outside the Inbox, Step 4: Record Progress, Set an Example and Act as a Change Agent!
Working Outside the Inbox: Let's Talk About Attachments
Working Outside the Inbox: Speed Bumps ahead!
Working Outside the Inbox: Those pesky status updates
Working Outside the Inbox: Put your Inbox in the upstairs bathroom
Working Outside the Inbox: Returning from vacation
Vacation. The word alone strikes both a visceral and dichotomous chord in any and all who hear it. On one hand it triggers a wistful longing or deep anxiousness to get to it, but on the other hand, well that's where things take a turn... for those of us in the corporate world, vacation means returning to an exploded inbox after a week of ignored email. It means that even as we are away from work, basking in the fact that we have no responsibilities for the week, deep down there is that knowledge and fear of what awaits us upon our return. I'm sure at least a few of us have already recoiled in horror at the thought of actually disconnecting and taking a week's vacation.
Thankfully, a few of us in Rational Support have a tool (or rather, concept) to help us deal with that anxiety which makes returning from vacation so much less stressful: our drive to work outside of the inbox. Now, admittedly, it didn't help me return from vacation wholly without fear, but instead, it assuaged that fear nearly immediately once I did return....
Take a moment and think about the last time you took vacation.... how many emails were waiting for your return? Two hundred? Three hundred? One thousand? Somewhere in between? Enough to make returning to work a daunting proposition I'm sure!
Well, imagine returning to the office to find only 138 total emails in your inbox! Moreso, imagine 50% of those messages being irrelevant spam/sales emails and auto-notifications. That's what I came back to. Now, do the quick math and you'll see that my inbox really only held 64 messages for me which required attention... even more luckily, about half of those were only informational and didn't require any direct action. By the time Monday was over, I was nearly 100% caught up from my prior week off. Prior to our WOTI (working outside the inbox) efforts, being caught up by Monday evening would have been inconceivable; a daydreamer's fantasy at best.
The great news? Just because my inbox was reduced substantially from prior vacations' totals, this doesn't mean I am privy to less information... rather, because of our heavy use of wikis, forums, and blogs, all the information I missed during my time away is still available, relevant, and searchable. Instead of digging in to my inbox to disposition emails and categorize accordingly, most of that content was now visible in my RSS reader and already categorized and dispositioned, or even handled for me via internal crowd sourcing as an effect of the networks of connections around me.
Because this information was now being shared in collaborative spaces instead of siloed inboxes, I was able to be more effective more quickly upon my return from vacation and focus on the work that really matters.
image credit: (cc) Some rights reserved by Sarah_Ackerman
Last week Lifehacker shared out this blog post by Jesse Stormier: "Put Your Inbox in the Upstairs Bathroom". And it immediately clicked for me: living inside the inbox is just too easy. This, of course, makes the shift to living outside the inbox even more difficult, as people don't change until the pain of staying the same outweighs the pain of change.
This really can come down to a chicken or egg issue: is our addiction to email fueled by the ease of use, or is the ease of use driven by our addiction? In either case the solution, in part, is just as easy. In Jesse's post he notes how he switched from a slick GUI client and push notifications to using a command line email client, akin to putting his inbox as far away from him as his upstairs bathroom. Now, for a Unix guru that's a rather elegantly simple solution, as he is more than comfortable with the command line I'm sure. I'm even guessing it would work for a number of you reading this post here on developerWorks as well, knowing your technical excellence often has you playing on the command line.
Me? I'm lazy. While putting my inbox in the upstairs bathroom is a grand idea (my home office is upstairs, so it really isn't much of a trip at all), going as far as using Mutt on the CLI to access it is more akin to putting my inbox in my backyard, or for other people it may even be closer to their postal box down the street. Making email hard to use isn't really the point of "working outside of the inbox". Rather, the intent is to improve our collaborative efforts using tools better suited to the tasks and not automatically default to using email unless it really is the right tool for the job. So, let's make it easy!
Ok, but where's the solution? What's the recommendation? Two simple parts come to mind here:
Turn off notifications- More than anything, notifications are likely the biggest contributor to time wasted in the inbox. It is human nature to want to clear a flag, or notice, or other indicator that there is an email waiting for us. This is even more compounded if you have any obsessive/compulsive tendencies at all. The need to address a notice immediately can often be too great to ignore, and thus the interruption occurs. (Just in the time I've taken writing this post I've scurried off to deal with no less than 5 notifications about email messages arriving and awaiting my action.) So turn them off. Notices are much easier to ignore if you can't see them.
Close your email client when you aren't using it- As simple as it sounds, for me this is more akin to putting my inbox in the upstairs bathroom. I don't have to go through the extra effort of accessing it via command line, since the time taken to actively think about checking my messages then open my email client and wait for it to load is sufficient. Out of sight out of mind, right? Don't leave it running but minimized, or in another browser tab but not focused. Close it. Completely.
With these two easy bits covered, my last recommendation will be to schedule specific and focused time in your day to address your inbox messages, freeing you from the shackles of your inbox the rest of the day! I know a few people around here only deal with email first thing in the morning when they arrive to work, and last thing before they leave (in between, of course, is when real work is being done and collaboration occurring all across the organization in the right tools for the jobs at hand). Or perhaps scheduling three times to check: on arrival, right after lunch, and again before leaving for the day.
Regardless of how you go about it, finding what works for you is the key to enjoying a life outside of your inbox. I assure you, it is absolutely worth the mild pain of change!
image credit: (cc) Some rights reserved by eperales
It has been four weeks since four of us (Kelly Smith, Jason O'Donnell, Matthew Quimby, Jamel Touati) from IBM Rational Customer Support organization embarked on the Amazing E-mail-Less Man adventure following on the footsteps of Luis Suarez to Work Outside The Inbox (WOTI).
So far we've covered the first three steps of the WOTI process:
- Step 1 - Stop Replying to E-mail
- Step 2 - Group Conversations and Identify Use Cases
- Step 3 - Move Conversations to the Right Home
The fourth (and last but not least) step in the WOTI process is: Step 4 - Record Progress, Set an Example and Act as a Change Agent in the organization. It might not sound that exciting, but we're confident the results will eventually be thrilling!
We've recorded our progress on a weekly basis since we started, tracking our Inbox and Outbox.
The WOTI program began in the middle of week 1 on Wednesday, February 1st (see Fig 1). In Fig 2, the data for week 1 is extrapolated and adjusted to estimate the numbers of e-mails for the missing two days to build a full week. Note that the left side access are the team totals for our inboxes, while the right side axis is our team totals for our outboxes:
We are already seeing some encouraging results!
We are moving in the right direction with lower incoming and outgoing e-mail although we are not yet ready to scream victory ... We are going through a learning process as we continue to educate people on the value of WOTI. This requires passion, persistence and patience! (It took Luis Suarez time before he moved to the Canary Islands! Where would you be if your Inbox were empty?)
We strive to set ourselves as examples, but still act in our own way as change agents in this effort. We exchange our experiences, brainstorm and share knowledge on a weekly basis about what worked for each of us.
Leading organizational change with a great idea like WOTI requires a fundamental belief that there are long term values for ourselves and the overall organization and it is very rewarding to see everyday new adopters of the WOTI way of doing business! We hope that you are also on your way with your own WOTI initiative in your organization, and we'll be very happy to hear about your progress and look forward to learning from each other.
In the meantime, recording is in progress and we'll continue to update you with our findings and experiences in future blogs ...
image credit: (cc) Some rights reserved by thewaxgrid
Well, your intrepid adventurers have 3 days of Working Outside the Inbox
under our belts and I thought this a would be a good time to discuss in
a little more depth about how we are doing this.
start with Step 1: Stop replying to email. This step would really be more
accurately described as Mindful Processing of Email but that doesn't sound nearly as provocative and attention-grabbing, and wouldn't make nearly so many people's heads explode, which wouldn't be nearly as much fun.
So listen: this is what we are really doing.
of this as stopping the reflexive knee-jerk reaction of working in your
inbox, simply reading and replying. We've all become very well trained by our inboxes: receive an email, send an email. Read your incoming email and
Stop. Think. Ask yourself a few questions along these lines:
- is someone else likely to ask the same question?
- would this exchange, or the bit of knowledge/information shared, be of use to anyone else?
- what is the best way to share this information or conduct this transaction?
- is there a smarter, more efficient, more collaborative, open and transparent way to work?
Change begins with us (and you!)
Here are some wild and crazy ideas on how you can work effectively and openly and without being chained to your inbox:
Use the content repository or content management system of your choice as long
as it's NOT YOUR MACHINE. Don't become the bottleneck, or the
single point of failure. Put your stuff where people can find it and get it. When people email and ask you for that information, give them a link to the information where you've posted it.
Use wiki pages for knowledge
capture and on-demand access. One example, instead of keeping your
project status or metrics in a spreadsheet on your machine, think open
and transparent and provide that data on a wiki page. if your manager
expects a weekly status report, put it there.
discussion forums for collaboration, idea sharing and brainstorming.....or collecting a quick temperature check from your community. Don't conduct a lengthy email exchange with one or more people about it. Be the first to suggest there is a better way to conduct this conversation.
Use the community blog for news, announcements, and community-wide
communications. Why blog? To take advantage of all the technology that allows us to
share knowledge more widely ... tags, RSS feeds, aggregators, search....
the list goes on. Rather than sending an 800mg email that immediately
plunges 20% of your unsuspecting audience into "mail jail", try blogging your news. Oh, the
80% who aren't in mail jail? I posit that 40% will not read it anyway, either deliberately or by
accident when it scrolls "below the fold" amidst a barrage of other
people sending news, asking questions, and, worst of all, sharing files.
Besides, I bet a couple of weeks from now, someone's
going to ask you for the information again anyway.
Speaking of sharing files.... There are better ways. Instead
of mailing a slide deck to 10 people for review and comments, use Connections and if you MUST send an email, send a link to where you have
posted the file (or the wiki page from which you are working) so that
it can benefit the greatest number of people, who can then bookmark it / subscribe to it / grab the RSS feed, or otherwise self-serve
when they need the information. Which means the doc owner doesn't need to send the updated
file out to a cast of thousands either.
Oh, it all just makes so much SENSE.
no, we're not giving up email entirely, and there will be times that we
will (gasp!) send an email. We're just going to be mindful in our work
and aim to get the maximum value from each interaction.
So, stop and think.
Just because a conversation starts in email doesn't mean it belongs there.
Jason, Matthew, and I are on a mission ... a mission to take our lives and our work back from the inbox.
Email is a great tool ... for a few things. It is NOT a great tool for many things that we currently use it for today: discussions, decision-making, file sharing, file repositories, questions & answers, newsletters, announcements.
We have the collaborative technology. We have the skilz. It's just a matter of "walking the talk", and persevering. A whole lot of persevering.
So we start today, with the Luis Suarez Magical 3 Step Pattern:
- Stop replying to email
- Identify conversations/tasks (use cases) that can be accomplished more easily, more transparently, more efficiently, or with less cost with another social tool.
- Start moving those conversations/tasks to their appropriate home. Slowly and surely.
Honestly, I've been such a collaborative harpy for so long, we are doing a lot of this already. But now we're going to do it mindfully and consciously, and track our results like Luis did.
We'll also be providing updates on our progress here, along with the technical content you've come to rely on.
Last week, a colleague pointed me to a great article that appeared on Wired Enterprise:
Many of us have been following Luis' adventures in collaborating "outside the inbox" for 4 years now, ever since he first announced his radical plan on the internal blogosphere. Those of us passionate about the power of open, transparent and collaborative communication over "mail jail" have been cheering him on, all the while wondering how we could do the same.
Luis wrote a great blog post
on the experience here, and I encourage you to go read it. Now.
I've taken many of the principles to heart, and have moved as much of my work as possible to collaborative technologies like Rational Team Concert and Lotus Connections.
I don't WANT to be the sole owner and disseminator of the information and content I produce.
I don't WANT my manager to have to ping me every time he wants to know the status of something.
I don't WANT to hoard information on MY machine and pass that information around every time someone asks for it.
SHARED knowledge is power.
As Luis stated so eloquently, we're probably not going to get rid of email entirely. But we CAN work smarter, more openly and transparently, one transaction/email/deliverable at a time.
spreadsheets -> wikis
status updates, news, announcements -> blog posts
To dos -> Connections Activities.
Next time you are working on something, think before you file it away on your computer. I bet there's a better way.
I KNOW there is.
It was recently announced that IBM My Notifications was successfully updated at the end of November. The release includes new features and improvements for you, our clients, to make the application more efficient and effective! The major call out for this release is noted below:
This update enables the translation of the web user interface, and notification messages to 9 languages ( including Japanese, Chinese – traditional & simplified, Korean, French, German, Italian, Spanish & Portugal – Brazil).
The translation capability is now included within:
Web Folders – based on User Interface selections. The language displayed will be based on the country selected in the IBM masthead at the top of the web page, or the preferred language selection in your IBM profile, or the language setting in your browser - in that order.
E-mails – translated content only – Content will be translated to the language identified in the preferred language selection in your IBM profile.
- Syndication Feeds (RSS/Atom)
Note: Not all languages are available at this time. If your preferred language is not available, notifications and the user interface will continue to be displayed in English.
This new translation capability should help make My Notifications even more useful for our global clients and those who want to consume content in their preferred languages. In addition to the translation improvements, the User Interface has also been updated to match our recently released Support Portal standards and templates
And don't forget, with MyNotifications you can be notified via email and/or RSS feed when support content, downloads, flashes, fixes, webcasts, and other product information is published. Let our content come to you, set up your subscriptions here today: http://www.ibm.com/support/mynotifications