Rules Automation Manager

Are you using Rules Automation Manager (RAM) triggers within IBM Kenexa BrassRing to automate repetitive manual tasks? They can really reduce the amount of time spent on administrative items, allowing you to focus more on building relationships with high performing candidates or other activities that require a personal touch.

RAMs are a powerful tool for streamlining your talent acquisition process. They do it by automating manual or time-consuming steps based on a set of logical statements that you set up within the BrassRing workbench. For example, if a candidate reaches a certain step in the application process, you can automatically send them a thank you email. Or once you hire a new employee, you can auto-disposition other candidates across a req and close it. The key is that some activities can be triggered without someone having to keep monitoring for its completion.

The time it takes an individual to update a status, monitor for a response, or send a communication translates into time better spent on something else. How much time? While the time may range from 15 seconds to a couple of minutes on each individual activity, let’s use an average of 30 second to calculate some of the savings. Those 30 seconds multiplied by the number of transactions that take place in a year add up to a lot of money that your time is worth.

When clients ask us to help calculate the annual savings that RAM is providing to them, we advise the following formula:

  1. Take the number of RAMs you run in a year—BrassRing Workbench Power Users can run a RAM report to view the exact numbers (see sidebar) or you can guesstimate.
  2. Multiply it times 30 seconds per RAM to get the number of seconds they save you.
  3. Divide by 60 to get the number of minutes they save.
  4. Divide by 60 again to get the number of hours they save.
  5. Divide by 2,080 hours (FTE annual) to estimate the number of full-time-employees it would take if done manually.
  6. If you want, apply an average salary/pay rate to it to calculate savings. You could also take the FTEs and divide by eight (hours) to get the number of business days saved. Depending on the volume of hiring your organization does annually and the volume of RAMs you apply, the value could be significant.

Once you've done this, don't forget to share with your company and be the hero! All that time you put into creating high quality RAMs makes a big difference in terms of efficiency and cost savings.

Learn more about three commonly used RAM triggers, along with details on how to create and read them.

Now available

New RAM Reports Now Available for Workbench Administrators

With Release 18.03.05, BrassRing Workbench Power Users can now generate six types of Rules Automation Manager (RAM) reports. These reports can show the return on investment associated with all the various RAM triggers that your recruitment teams have set up.

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