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Viewing Details of a PO

Question & Answer


Question

Viewing Details of a PO

Answer

Viewing Details of a PO

About this task

Sterling Supply Chain Visibility enablesyou to view the details of an order. To view the details of a particularorder follow these steps.

Procedure

  1. Log in to Sterling Supply Chain Visibility asa user or an administrator with a buyer role or as an SRO. For moreinformation about the functions of an SRO see the IBM? SterlingSupply Chain Visibility CustomerAdministration Guide.
  2. From the menu bar navigate to Inbound > FindPO. The Search Criteria panel isdisplayed in the Find Purchase Order screen.
  3. Enter the search criteria and click Search.The results of the search is displayed in the Listing panel.
  4. From the list of order numbers displayed in the Listingpanel click the order number hyperlink of the order for which youwant to see the details. The Purchase Order Detail screenis displayed. The actions and fields in the Purchase Order Detailscreen are described in the tables below:
    Note:
    • When invalid milestone updates are received for an order the EventLog panel in the Order Details screen does not displayduplicate entries even if the update was received for different dates.However valid milestone updates received for an order will be duplicatedin the Event Log panel at the order levelonly if the milestone updates are received for any of the order linesthat are not yet fully met for that milestone.
    • For a canceled order a CANCELED text is displayedin the Primary Info panel and the backgroundcolor of the Primary Info panel is gray.
    • If an order is canceled all open alerts pertaining to the canceledorder are automatically closed. No alerts will be raised for canceledorders.
    Table 1. Purchase Order Detail Primary Info
    ActionDescription
    Related Tasks

    Click this action to perform additional tasksrelated to the order. You can perform the following tasks:

    • View Shipments?Click this hyperlink toview the shipments associated with the order.
    • View Invoices?Click this hyperlink to viewthe invoices associated with the order.
    • View Payments?Click this hyperlink to viewthe payment details associated with the order.
    Add to Watchlist

    Click this action to add the purchase orderto the watch list.

    FieldDescription
    Order #

    Indicates the identifier of the purchaseorder.

    Receiving Location

    Indicates the location where the shipmentis received.

    Order Amount

    Indicates the total amount of the order.

    Committed Amount

    Indicates the value of the total amount committedby the seller for the order.

    The committed amount is calculatedby multiplying the Committed Quantity and the Committed Unit Pricethen adding Line charges for all committed order lines. The resultfor all committed order lines is then summed. Finally Header Chargesand Header Taxes are added to provide the total committed amount.

    Theyellow-colored "traffic chevron" icon adjacent to the CommittedAmount field indicates that there is a variation betweenthe order amount and the committed amount. A "Committed Amount doesnot match Order Amount" hover help text is displayed when you placethe mouse cursor on the icon.

    Note: The Committed Amount fieldwill be displayed as blank if the commitment is not yet received forthe order.
    Created By

    Indicates the name of the user who createdthe order.

    Order Date

    Indicates the date on which the order isplaced.

    Buying Dept

    Indicates the department for which the orderis placed.

    Amount Invoiced

    Indicates the amount invoiced by the sellerfor the order.

    Latest Milestone

    Indicates the purchase order milestone.

    Supplier

    Indicates the name of the seller.

    Clickthe seller hyperlink to view the contact details of the seller suchas address and contact number.

    EDI ID

    Indicates the identifier for the EDI documentsof the customer.

    Amount Paid

    Indicates the amount paid to the seller.

    <User-Defined Fields>

    Indicates the values entered in the user-definedfields.

    Freight Terms

    Indicates whether the order comes under Prepaidor Collect.

    Order Flow Description

    Indicates the Order Flow Type of the order.

    Table 2. Purchase Order Detail Dates
    FieldDescription
    Req Delivery Date

    Indicates the date on which the seller isrequested to deliver the order.

    Req Ship Date

    Indicates the specific date or the date rangewithin which the seller is requested to ship the order.

    Committed Delivery Date

    Indicates the specific date or the date rangewithin which the seller has committed to deliver the order.

    Committed Ship Date

    Indicates the date on which the seller hascommitted to ship the order.

    Expected Delivery Date

    Indicates the specific date or the date rangewithin which the shipment is expected to be delivered.

    Expected Ship Date

    Indicates the specific date or the date rangewithin which the shipment is expected to be shipped.

    Actual Delivery Date

    Indicates the date on which the shipmentis actually delivered.

    Actual Ship Date

    Indicates the date on which the shipmentis actually shipped.

    Table 3. Purchase Order Detail Open Alerts
    ActionDescription
    Close All

    Click this hyperlink to close all the alertslisted in the panel.

    Note: When you click this hyperlink a messageis displayed to confirm whether all the alerts listed in the panelcan be closed.
    This panel displays all the openalerts associated with the order. Click the hyperlink correspondingto the alert for which you want to view the alert details. The AlertDetail screen is displayed.
    Table 4. Purchase Order Detail Notes
    ActionDescription
    Add Notes

    Click this hyperlink to enter additionalinformation about the order.

    Enter your note in the Add Notescreen and click Add to save the contents ofthe note you entered.

    The Notes paneldisplays notes added for the alert by various users. This panel alsodisplays the date and time when the note was added.
    Note: Notes enteredin this panel will be carried over to the Shipment Detail screen andInvoice Detail screen pertaining to this order.
    Table 5. Purchase Order Detail Order Lines
    FieldDescription
    Notes

    Click the "tacked note" icon to view theSterling as a Service Applications pop-up window which displays thenotes added at the line-level of the order. Notes added by the buyerat the order line-level are indicated by the yellow-colored "note"icon and notes added by the seller at the order line-level are indicatedby the blue-colored "note" icon.

    Note: No validation will be performedin Sterling Supply Chain Visibility forany duplicate notes that are received from IBM SterlingSupplier Portal.
    Line #

    Indicates the order line number.

    Item Desc

    Indicates the description of the item.

    Req Delv Date

    Indicates the specific date or the date rangewithin which the shipment is requested to be delivered.

    Req Ship Date

    Indicates the specific date or the date rangewithin which the shipment is requested to be shipped.

    Clickthe double-arrow icon to view the Committed Delivery DateCommitted Ship Date Expected Delivery Date Expected Ship Date ActualDelivery Date Actual Ship Date Unit Price Committed Priceand User-Defined fields.

    Committed Delivery Date

    The date on which the seller has committedto deliver the order.

    Committed Ship Date

    The date on which the seller has committedto ship the order.

    Expected Delivery Date

    The date on which the order is expected tobe delivered.

    Expected Ship Date

    The specific date or the date range withinwhich the order is expected to be shipped.

    Actual Delivery Date

    The date on which the order is delivered.

    Actual Ship Date

    The date on which the order is shipped.

    Receipt Date

    Indicates the date on which the order lineis received.

    Putaway Date

    Indicates the date on which the order lineis put away.

    Unit Price

    The price of one unit of the item that isassociated with the specified UOM in the purchase order.

    Comm Price

    The price of the unit item that is committedby the seller.

    The yellow-colored "traffic chevron" icon adjacentto the Comm Price field indicates that thereis a variation between the unit price specified in the order andthe committed price. A "Committed Price does not match Unit Price" hover help text is displayed when you place the mouse cursor onthe icon.

    Note: The Comm Price field willbe displayed as blank if the commitment is not yet received for the order line.
    Ordered Qty

    Indicates the number of item units requestedfor the order line.

    Comm Qty

    Indicates the number of item units the sellerhas committed to ship for the order line.

    The yellow-colored"traffic chevron" icon adjacent to the Comm Qty fieldindicates that there is a variation between the quantity specifiedin the order and the committed quantity. A "There is a mismatch betweenordered and committed qty" hover help text is displayed when you placethe mouse cursor on the icon.

    UOM

    Unit of Measure. Indicates the unit of measurespecified in the order for the particular item.

    Comm UOM

    Indicates the UOM of the item that is committedby the seller.

    The yellow-colored "traffic chevron" icon adjacentto the Comm UOM field indicates that thereis a variation between the UOM specified in the order and the committedUOM. A "There is a mismatch between ordered UOM and committed UOM"hover help text is displayed when you place the mouse cursor on theicon.

    Note: The yellow-colored "traffic chevron" icon is not displayedif either the ordered UOM or the committed UOM values are not passed.
    Shipped Qty

    Indicates the number of item units the sellerhas shipped.

    The yellow-colored "traffic chevron" icon adjacentto the Shipped Qty field indicates that thereis a variation between the quantity specified in the order and theshipped quantity. A "There is a mismatch between ordered and shippedqty" hover help text is displayed when you place the mouse cursoron the icon.

    Delvd Qty

    Indicates the number of item units the sellerhas delivered.

    The yellow-colored "traffic chevron" icon adjacentto the Delivered Qty field indicates that thereis a variation between the quantity specified in the order and thedelivered quantity. A "There is a mismatch between ordered and deliveredqty" hover help text is displayed when you place the mouse cursoron the icon.

    Receipt Qty

    Indicates the quantity of the order linereceived.

    Putaway Qty

    Indicates the quantity of order line thathas been put away.

    Latest Milestone

    Indicates the milestone of the order.

    <User-Defined Fields>

    Indicates the values entered in the user-definedfields.

    Table 6. Purchase Order Detail Event Log
    This panel displays the eventsfor the selected order.
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Document Information

Modified date:
08 December 2018

UID

ibm10762209

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