Question & Answer
Question
When does IBM Blueworks Live show glossary values as active, inactive, visible, and so on?
Answer
The glossary is a place to define and store all of the important terms used in the artifacts in your Blueworks Live account.
When someone enters a new, previously unused value for a document property, an item is added to the account glossary.
Glossary items can be created and edited in the Glossary tab of the Library page.
Glossary items consist of a name, a description, a visibility status, and optional references.
Visibility status:
- Always visible and preferred items show up in the glossary and are listed as suggestions in field drop-down menus before the user typed any characters.
- Always visible items show up in the glossary and are listed in the options presented as type-ahead suggestions in field drop-down menus.
- Only visible when used items show up in the glossary only when they are used in a decision or process blueprint.
- Restricted properties (enumerations) are always visible, irrespective of their assigned visibility and usage. When an existing property is restricted by marking it as enumeration, values that were not visible before can become visible. The only time a restricted value appears on the "Inactive" page is when the value is merged away.
- Glossary items used only in archived artifacts show in the "Inactive"view. The state of the glossary item is recalculated daily. Hence there can be a delay between the time when the process was archived and when the item is shown in the "Inactive" view.
Housekeeping: Delete unused glossary items?
- In general, keeping the number of unused-used glossary items under control improves the responsiveness of operations that involve glossary items such as searches, where-used queries, and loading of the glossary page.
- The main advantage of deleting glossary items is that it helps to achieve consistency and encourage best practices in documenting your business processes, policies, and decisions. By deleting an item, you minimize the risk of someone accidentally by using it again.
- The deletion of glossary items has no effect on the file storage space assigned to the account.
How to delete glossary items?
- Deleting an archived process diagram does NOT delete the glossary items related to it.
- Only inactive glossary items can be deleted. The glossary manager must delete them manually from the "Inactive" view of the Glossary page.
- Inactive glossary items that are '"Used in Inactive Artifacts" cannot be deleted. Find the archived artifact where the glossary item is used and delete this archived artifact. After waiting some time for the automatic cleanup to occur, you can delete the inactive glossary value.
- Blueworks Live does not automatically delete glossary items. There is one exception to this rule: Business Units are deleted when they are merged away.
- Process historical data (governing what the user sees in the historical snapshots) is managed separately from the glossary items. Hence glossary values can be seen in old snapshots, even after deletion of the glossary item.
- Published and unpublished processes are not treated differently when it comes to glossary items.
Related Information
[{"Business Unit":{"code":"BU059","label":"IBM Software w\/o TPS"},"Product":{"code":"SS2MKC","label":"IBM Blueworks Live"},"Component":"","Platform":[{"code":"PF025","label":"Platform Independent"}],"Version":"All Versions","Edition":"","Line of Business":{"code":"LOB45","label":"Automation"}}]
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Document Information
Modified date:
05 September 2023
UID
ibm10887657