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Searching for an Invoice

Question & Answer


Question

Searching for an Invoice

Answer

Searching for an Invoice

To search for an invoice use the following steps.

Procedure

  1. From the eInvoicing tab select Integrated Archive.

    The Search page appears:

    Integrated Archive
  2. On the Search page specify any combination of the searchcriteria shown in the following table. The search is not case-sensitiveand you may leave fields blank.
    FieldDescriptionAction
    Invoice NumberThe number of the invoice.Enter the invoice number.
    Invoice DateThe starting date from which to search for invoices.Using the following formats type a starting dateand select AM or PM:
    • Date ? MM/DD/YYYY
    • Time ? HR:MN:SC
    ToThe ending date to which to search for invoices.Using the following formats type an end dateand and select AM or PM:
    • Date ? MM/DD/YYYY
    • Time ? HR:MN:SC
    Supplier NameThe name of the supplier.Enter the supplier name.
    Supplier VAT IDThe Value-Added Tax identifier for the supplier.Enter the supplier's VAT ID.
    Supplier's Tax RepresentativeThe tax representative (tax auditor) for the supplier.Enter the name of the supplier's tax auditor.
    Buyer NameThe name of the buyer.Enter the buyer name.
    Buyer VAT IDThe Value-Added Tax identifier for the buyer.Enter the buyer's VAT ID.
    Archive DateThe starting date to search for archived invoices.
    Note: Thedefault search period is one month.
    Using the following format type a starting dateand select AM or PM:
    • Date ? MM/DD/YYYY
    ToThe ending date to search for archived invoices.
    Note: Thedefault search period is one month.
    Using the following format type an end date andselect AM or PM:
    • Date ? MM/DD/YYYY
    StatusThe status of the invoice.Select one of the following statuses:
    • ANY
    • SUCCESS
    • FAILED
    RoleThe role of the company sending the invoice.Select one of the following roles:
    • ANY
    • SUPPLIER
    • BUYER
    BP IDThe business process identifier.Enter the identifier for the business processused to process the invoice.
    Test / Production IndicatorWhether the invoice has been archived in yourtest or production database. This indicator resets to the defaultvalue (Production) after each search.Select the usage code:
    • Test
    • Production (default)
  3. Click Go. The Invoices page opens showing the invoices that match your searchcriteria.

Results

Note: If you do not have sufficient permissions assigned toyour user account to display an invoice you will see an error message.

Toenter new search criteria click Reset.

For an explanationof the icons click Legend in the upper right corner of the Invoicespage. See also The Invoices Page.


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[{"Business Unit":{"code":"BU055","label":"Cognitive Applications"},"Product":{"code":"SS73G6","label":"Sterling Total Payments for Financial Services"},"Component":"","Platform":[{"code":"PF025","label":"Platform Independent"}],"Version":"All Versions","Edition":"","Line of Business":{"code":"","label":""}}]

Document Information

Modified date:
08 December 2018

UID

ibm10759585