Question & Answer
Question
Electronic Invoice
Answer
Electronic Invoice
An additional document you might receive in your reportmailslot is your electronic invoice from IBM?.
Example Invoice?Report Format
The followingfigure shows an example of an electronic invoice:
Sterling B2B CollaborationNetwork I N V O I C E PAGE 1COMMERCE SERVICES GROUPIBM Corp. CUSTOMER NO. 1234(614) 793-7000 INVOICE NO. 123456 INVOICE DATE 07/05/06ABC COMPANYATTN: ACCOUNTS PAYABLE 1234 ANY STREET TERMS: NET 15 DAYSANYTOWN OH 12345 P.O.===================================================================*** PLEASE SEND PAYMENTS TO: INQUIRE AT: COMMERCE SERVICES GROUPIBM CVG ACCOUNTS RECEIVABLENETWORK SERVICES INC. ATTN: BILLING DEPT.P.O.BOX 73199 (614) 793-7000CHICAGO IL 60673BILLING PERIOD: June 2006----------------------------------------------------------------------------- ITEM NO. QUANTITY RATE AMOUNT -------- -------- ---- ------------------------SD900MONTHLYMAILSLOTFEE 1070620 1.00 .0000 .00SUB-TOTAL $.00TOTAL TAX-----------------------------------------------------------------------------P L E A S E P A Y T H I S A M O U N T --> $.00=============================================================================Field Definitions for the Electronic Invoice ReportFormat
The following table lists thereport format field definitions for the IBM Electronic Invoice:
| Field | Definition |
|---|---|
| PAGE | Page number of the invoice. The invoice canbe one or more pages. |
| CUSTOMER NO. | Your company mailbox ID. Each month you receiveone invoice for each mailbox. You do not receive one for each mailslot. |
| INVOICE NO. | Six- or eight-character invoice number assignedby Sterling B2B CollaborationNetwork. Note: Anelectronic invoice number ends with an E but a hard-copy invoice numberdoes not. |
| INVOICE DATE | Date the invoice was generated and sent to you.Use this date to calculate the terms of payment. For example calculatea term of Net 15 days as 15 days after the invoice date. |
| BILL TO | Company name and address of the party responsiblefor paying the invoice. Typically this field which is not labeledincludes an ATTN contact name specifying who to mail the invoiceto the attention of. |
| TERMS | Billing terms of payment. For example Net 15days means the payment is due 15 days from the INVOICE DATE. |
| P.O. | Purchase order number your company used forthe invoice if applicable. IBM does not requireyou to submit a purchase order number for the invoice. This fieldwill be blank if no purchase order was used. |
| PLEASE SEND PAYMENTS TO | Mail your invoice payment to this IBM remit address:IBM Commerce ServicesGroup IBM Commerce ServicesGroup Note: Internationalcustomers should contact their IBM account executivefor information about the address to send payments to. |
| INQUIRE AT | If you have questions about your invoicecall this IBM telephonenumber: Commerce Services Group Note: International customers shouldcontact their IBM accountexecutive for invoice concerns and information. |
| MAILBOX ID | Mailbox ID of the mailbox the invoice is for.This field is not labeled and is displayed once above the item informationlines. |
| ITEM DESCRIPTION | Standardized item description of the IBM processing or service.This field is not labeled and is displayed in the left-most column. |
| ITEM NO. | Five-character item number identifying the serviceor processing used. The item number is a standard accounts receivablenumber assigned by IBM foreach processing service offered. |
| QUANTITY | Numeric quantity of IBM processing or serviceitem. For example 111 documents or 56 connect minutes. |
| RATE | Fee schedule dollar amount charged for IBM processing itemas contracted. This is also called the unit price. |
| AMOUNT | Extended dollar amount charged for IBM processing or serviceitem. This amount is the QUANTITY multiplied by the RATE. It is alsocalled the extended price. |
| VOLUME DISCOUNT | If a processing volume level discount appliesit will be listed. If volume discounts do not apply this line willbe blank. |
| NOTE | Notes? specificto your invoice are listed. Examples include:
|
| SUB-TOTAL | Subtotal dollar amount charge of itemized IBM services and processingfees. This amount does not include taxes. |
| TOTAL TAX | Total tax on the SUB-TOTAL dollar amountcharge of itemized IBM servicesand processing fees. |
| PLEASE PAY THIS AMOUNT | Invoice total dollar amount charge of itemized IBM services and processingfees. Taxes are included. This is the total amount due for IBM services used duringthe previous billing period. Remit payment to IBM at the locationprovided in PLEASESEND PAYMENTS TO. |
Field Definitions for the Electronic Invoice DataFormat
The following table containsthe data format field definitions for the IBM Electronic Invoice.The data format of the IBM ElectronicInvoice uses segments from the ANSI X12 (version 003010) 810 InvoiceTransaction Set. You may also receive the invoice using data formatsfrom the UCS standard.
| ANSI X12 Segment | Description | Example of Segment Content |
|---|---|---|
| BIG | Beginning Segment for Invoice | Invoice date invoice number PO date and POnumber. |
| PER | Administrative Communications Contact | Customer contact name. |
| N1 | Name | Bill-to name or remit-to name. |
| N3 | Address Information | Bill-to address/free-form information or remit-toaddress. |
| N4 | Geographic Information | One of following:
|
| IT1 | Baseline Item Data (Invoice) | Quantity invoiced unit price or product/serviceID. |
| PID | Product/Item Description | Description for the IT1 segment. |
| ITA | Allowance Charge or Service | Allowance charge total amount or special chargecode. |
| TDS | Total Monetary Value Summary | Total invoice amount or discounted amount. |
| NTE | Note/Special Instructions | Special notes or instructions pertinent to theinvoice. |
| CTT | Transaction Totals | Number of line items. |
Note: See your ANSI X12or UCS manuals for information about the data elements in these segmentsand the data structure for each segment. |
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Document Information
Modified date:
08 December 2018
UID
ibm10758275