IZ84206: ON A MULTIPLE LINE PO, IF ONE LINE ITEM HAS HAD ITS STATUS CHANGED TO PENDOBS, THE PO IS UNABLE TO BE APPROVED

APAR status

• Closed as program error.

Error description

• Unable to re-approve a PO on which, of multiple PO lines, a
  FULLY
  received
  line's item is marked as PENDOBS but as not has been fully
  received, however, another
  line's item is ACTIVE but not yet fully received.
  We are having trouble with POs that were created with items that
  were
  active at the time the PO was created.  Now at least one item on
  the
  PO became inactive after the PO was created but the item has
  been already been
  fully received. We can receive the
  POs if the PO status in not change to WAPPR. However, once the
  status
  is changed to WAPPR, for reasons necessary to our business
  process,
  the PO can't be re-approved and the item's status whose
  status prevents the PO's approval can't be changed
  becasue there are open transactions against the item.
  
  Steps to Replicate
  1. Go to PO application and insert new PO.
  2. Fill out a Company.
  3. Go to the PO Lines tab and hit new row. Enter the following
  values
  for that row, ITEM=217224, QTY=1, STOREROOM=CENTRAL.
  4. Hit New Row again and enter the following values,
  ITEM=560-00, QTY=1, STOREROOM=CENTRAL
  5. Click SAVE.
  6. Change status of PO to APPR
  7. Go to the Receiving app
  8. Enter the PO no. from above.
  9. Go to the Material Receipts tab.
  10. Click the Select Ordered Items button.
  11. Select the checkbox against item 217224.
  12. Click OK, click SAVE.
  13. Go to Inventory app and recall item 217224
  14. Change status of item to PENDOBS (ensure you are changing
  the status
  for the item in the CENTRAL storeroom.
  Note:
  No message is thrown that the item is on an open PO.
  
  15. Go back to the PO app and recall the PO created above.
  16. Change status of PO back to WAPPR.
  Note: No message is thorwn advising that the PO will not be able
  to be
  re-approved due to the reference of an item having a status of
  PENDOBS.
  
  17. Go to the PO Lines tab
  18. For the line not yet fully received, change the qty=2 (not
  really
  necessary)
  19. Save.
  20. Change the status to APPR.
  Result: Even though the line with the item in status PENDOBS as
  been
  completely received and the line with the ACTIVE item NOT yet
  received,
  Maximo does not allow the approval of the PO and throws the
  following
  error messages.
  
  BMXAA3279E - Could not change PO XXXX status to APPR.
  BMXAA2119E - item(s) [xyz] is in PLANNING or PENDOBS status.
  
  Environment
  
  App Server: IB< WebSphere Application Server 6.1
  Version: SAP ERP 6.0 Adapter 7.1.0.0 Build 010 DB Build V7100-04
  ITIM
  PMP 7.2.0.00 Build 1 DB Build V710-02
  Common PMP 7.1.1.6 Build 20091130D DB Build V7116-05
  IBM Maximo Adapter for Primavera 7.1.1.0
  Build 20091209-1102DB Build V7120-24
  Base Services 7.1.1.6-LA20100531-2150 Build 2091208-1415 DB
  Build
  HFDB Build V7116-173 7116-09
  IBM Maximo Project Adaptor 7.1.1.02 Build 14 DB Build V7110-02
  Server OS Windows Server 2003 5.2 Build 3790 Service Pack2
  
  Tested and replicated in Base 7.1.1.6
  
  Searched and found the following KB doc
       http://www-01.ibm.com/support/docview.wss?uid=swg21428208
  However, in the client's scenario, the problem is a little
  different.
  Their PO was created when the item
  status was ACTIVE and the PO was approved and the specific line
  was
  received in full.  The PO has more than one line on it and the
  buyer had
  to un-approve the PO so they could manage the open PO line
  (which has
  NOT been received at all and whose status is in ACTIVE mode).
  Now they
  can't re-approve the PO because of one of the item's status
  listed on the PO and they can't change
  the item's status because of the PO.
  
  They need to be able to manage PO's and if the status logic can
  change they
  need to include logic to prevent un-approving PO's where this
  condition
  exists.
  

Local fix

Problem summary

• ****************************************************************
  * USERS AFFECTED: maximo                                       *
  ****************************************************************
  * PROBLEM DESCRIPTION: ON A MULTIPLE LINE PO, IF ONE LINE ITEM *
  *                      HAS HAD ITS STATUS  CHANGED TO PENDOBS, *
  *                      THE PO IS UNABLE TO BE APPROVED         *
  *                                                              *
  ****************************************************************
  * RECOMMENDATION:                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  ****************************************************************
  ON A MULTIPLE LINE PO, IF ONE LINE ITEM HAS HAD ITS STATUS
  CHANGED TO PENDOBS, THE PO IS UNABLE TO BE APPROVED
  

Problem conclusion

• <This is fixed per the product designer:  the best way to
  resolve this is to allow the item status to be changed to
  ACTIVE directly from PENDOBS. >
  
  
  
  
  
  The fix for this APAR is contained in the following maintenance
  package:
  
    | release\fix pack | REL 7.1.1.8 - BS
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Modules/Macros

• MAXIMO
  

Fix information

• Fixed component name

  PURCHASING

• Fixed component ID

  5724R46PU

Applicable component levels

• R711 PSY

     UP