IZ83735: UNABLE TO APPROVE PURCHASE CONTRACT, ERROR BMXAA3289E - ORDER AMOUNT EXCEEDS THE PURCHASING LIMIT

APAR status

• Closed as program error.

Error description

• replicated in maxdemo 7116 with Tr 7110
  Steps to replicate in MBS 7116 with Tr 7110
  
  go to the security groups app
  
  on the list tab, bring up maxadmin group
  
  Maxadmin group is:
  independent of other groups
  authorize group for all sites
  authorize group for all storerooms
  authorize group for all labor
  
  
  go to the Limit and tolerance tab
  
  PR LIMIT = 99999999
  PO LIMIT = 99999999
  MR LIMIT = 99999999
  INVOICE LIMIT = 99999999
  CONTRACT LIMIT = 99999999
  
  Invoice Tolerance:
  Upper Invoice Amount = 99999999.00
  Lower Invoice Amount  = -99999999.00
  Upper Invoice Percent = 100
  Lower Invoice Percent = -100
  
  
  Tax Tolerance:
  Upper tax amount = 99999999.00
  Lower Tax Amount =-99999999.00
  Upper Tax Percent = 100.0000
  Lower Tax Percent = -100.0000
  
  Service Tolerance:
  Upper Service Amount = 99999999
  Lower Service Amount  = -99999999
  Upper Service Percent = 100.0000
  Lower Service Percent = -100.0000
  
  go to the users app
  Create a new user
  
  assign the new user to ONLY the maxadmin group (i.e. maxadmin
  group is independent of
  other groups)
  
  
  go to the currency codes, add currency COP, tick active, save
  
  
  
  Go to the exchange application
  
  For EAGLENA org, add the exchange rate from US to COP
  
  Save
  Then add the exchange rate from COP to USD
  
  
  update ORGANIZATION set BASECURRENCY1='COP' WHERE
  ORGID='EAGLENA';
  update ORGANIZATION set BASECURRENCY2='USD' WHERE
  ORGID='EAGLENA';
  
  
  Go to the companies app
  Create a new company that uses USD as the currency
  
  
  SAVE
  Go to select action, add COMPANY master to organization
  Select EAGLENA, click ok
  
  Go to the purchase contract Tr app
  Create a new record
  Enter TEST-USD in the vendor field
  Currency = USD
  
  
  Go to actions menu, Authorize sites
  Select BEDFORD site (org = EAGLENA)
  
  Click OK
  
  Enter a contract line
  
  Save the record
  
  Click Change status icon
  Select APPROVED status
  
  
  
  Click OK
  
  
  
  Receive an error message:
  
  BMXAA0778E - Could not change contract TEST-USD status to APPR.
  BMXAA3289E - The order amount exceeds the purchasing limit.
  

Local fix

• n/a
  

Problem summary

• ****************************************************************
  * USERS AFFECTED: ALL                                          *
  ****************************************************************
  * PROBLEM DESCRIPTION: Steps to replicate in MBS 7117 with the *
  *                      latest hotfix:                          *
  *                                                              *
  *                      login as user maxadmin                  *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the organizations app             *
  *                                                              *
  *                      create a new organization called SPRC   *
  *                                                              *
  *                      hyperlink to the currency app, create a *
  *                      new currency COP, save                  *
  *                                                              *
  *                      return to organization app              *
  *                                                              *
  *                      base currency 1 = COP                   *
  *                                                              *
  *                      base currency 2 = USD                   *
  *                                                              *
  *                      itemset = SET1                          *
  *                                                              *
  *                      companyset = COMPSET1                   *
  *                                                              *
  *                      go to the sites tab, create site TMANGA *
  *                                                              *
  *                      default item status = ACTIVE            *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the chart of accounts app, go to  *
  *                      actions menu, create GL componenents    *
  *                      for cost, activity, resource component  *
  *                                                              *
  *                      create a new GL account                 *
  *                                                              *
  *                      go to actions menu, financial periods   *
  *                                                              *
  *                      enter a period, set to date as end of   *
  *                      the year                                *
  *                                                              *
  *                      go back to org, enter GL 000-111-222    *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go back to the organizations app        *
  *                                                              *
  *                      bring up SPRC org                       *
  *                                                              *
  *                      enter 000-111-222 in the Clearing       *
  *                      Account field                           *
  *                                                              *
  *                      tick active                             *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                      go to the sites tab,                    *
  *                                                              *
  *                      create a new site called TMANGA         *
  *                                                              *
  *                      tick active checkbox                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the profile, default informtaion  *
  *                      on top right hand side of the screen    *
  *                                                              *
  *                      default insert site = TMANGA            *
  *                                                              *
  *                      click OK                                *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the security groups app           *
  *                                                              *
  *                      bring up maxadmin group                 *
  *                                                              *
  *                      Maxadmin group is:                      *
  *                                                              *
  *                      independent of other groups             *
  *                                                              *
  *                      authorize group for all sites           *
  *                                                              *
  *                      authorize group for all storerooms      *
  *                                                              *
  *                      authorize group for all labor           *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the applications tab              *
  *                                                              *
  *                      filter for start center application     *
  *                                                              *
  *                      click Grant Listed Options for this app *
  *                      button                                  *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the Limit and tolerance tab       *
  *                                                              *
  *                      select the SPRC org                     *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      PR LIMIT = 99999999                     *
  *                                                              *
  *                      PO LIMIT = 99999999                     *
  *                                                              *
  *                      MR LIMIT = 99999999                     *
  *                                                              *
  *                      INVOICE LIMIT = 99999999                *
  *                                                              *
  *                      CONTRACT LIMIT = 99999999               *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Invoice Tolerance:                      *
  *                                                              *
  *                      Upper Invoice Amount = 99999999.00      *
  *                                                              *
  *                      Lower Invoice Amount  = -99999999.00    *
  *                                                              *
  *                      Upper Invoice Percent = 100             *
  *                                                              *
  *                      Lower Invoice Percent = -100            *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Tax Tolerance:                          *
  *                                                              *
  *                      Upper tax amount = 99999999.00          *
  *                                                              *
  *                      Lower Tax Amount =-99999999.00          *
  *                                                              *
  *                      Upper Tax Percent = 100.0000            *
  *                                                              *
  *                      Lower Tax Percent = -100.0000           *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Service Tolerance:                      *
  *                                                              *
  *                      Upper Service Amount = 99999999         *
  *                                                              *
  *                      Lower Service Amount  = -99999999       *
  *                                                              *
  *                      Upper Service Percent = 100.0000        *
  *                                                              *
  *                      Lower Service Percent = -100.0000       *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Go to the exchange application          *
  *                                                              *
  *                      select the SPRC org                     *
  *                                                              *
  *                      click New Row                           *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      convert from currency = COP             *
  *                                                              *
  *                      convert to currency = USD               *
  *                                                              *
  *                      Exchange rate = 0.0005271               *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      active date from 8/16/10 10:45 AM       *
  *                                                              *
  *                      expiration date 9/16/10 10:45 AM        *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      save                                    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      click New Row                           *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      convert from currency = USD             *
  *                                                              *
  *                      convert to currency = COP               *
  *                                                              *
  *                      Exchange rate = 1,897.0000000           *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      active date from 8/16/10 10:45 AM       *
  *                                                              *
  *                      expiration date 9/16/10 10:45 AM        *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      log out and log back in as maxadmin     *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the company master app            *
  *                                                              *
  *                      bring up ATI                            *
  *                                                              *
  *                      go to actions menu, add company master  *
  *                      to organization                         *
  *                                                              *
  *                      select SPRC                             *
  *                                                              *
  *                      click OK                                *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the storeroom app                 *
  *                                                              *
  *                      create a new storeroom called STORE     *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the item master app               *
  *                                                              *
  *                      bring up item 560-00                    *
  *                                                              *
  *                      go to the actions menu, add item to     *
  *                      storeroom                               *
  *                                                              *
  *                      enter STORE in the storeroom            *
  *                                                              *
  *                      enter 4800 for standard and average     *
  *                      cost fields                             *
  *                                                              *
  *                      enter 1 in the current balance field    *
  *                                                              *
  *                      set issue unit and order unit to EACH   *
  *                                                              *
  *                      click OK                                *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Go to the purchase contract app         *
  *                                                              *
  *                      Create a new record                     *
  *                                                              *
  *                      Enter ATI in the vendor field           *
  *                                                              *
  *                      Currency = USD                          *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Go to actions menu, Authorize sites     *
  *                                                              *
  *                      click Select sites button               *
  *                                                              *
  *                      select TMANGA site                      *
  *                                                              *
  *                      Click OK                                *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      go to the contract lines tab            *
  *                                                              *
  *                      click New Row button                    *
  *                                                              *
  *                      item = 560-00                           *
  *                                                              *
  *                      order unit = EA                         *
  *                                                              *
  *                      unit cost = 4800                        *
  *                                                              *
  *                      Save the record                         *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Click Change status icon                *
  *                                                              *
  *                      Select APPROVED status                  *
  *                                                              *
  *                      Click OK                                *
  *                                                              *
  *                      Receive an error message:               *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      BMXAA0778E - Could not change contract  *
  *                      TEST-USD status to APPR.                *
  *                                                              *
  *                      BMXAA3289E - The order amount exceeds   *
  *                      the purchasing limit.                   *
  *                                                              *
  ****************************************************************
  * RECOMMENDATION:                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  ****************************************************************
  UNABLE TO APPROVE PURCHASE CONTRACT, ERROR BMXAA3289E - ORDER
  AMOUNT EXCEEDS THE PURCHASING LIMIT
  

Problem conclusion

• Fixed in code.
  
  
  
  
  
  The fix for this APAR is contained in the following maintenance
  package:
  
    | release\fix pack | REL 7.1.1.8 - BS
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Modules/Macros

• MAXIMO
  

Fix information

• Fixed component name

  CONTRACTS

• Fixed component ID

  5724R46CN

Applicable component levels

• R711 PSY

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