Question & Answer
Question
What is location management and do I use it?
Answer
TOPICS
· What is Location Management?
· How do I enable Location Management?
· How do I select a Location on a Job Requisition?
· How do I configure a user with a Location?
· Best Practices
Location Management
What is Location Management?
Location Management is a functionality which changes the default set of New Hires that a user has access to view in Talent Suite Onboard on the following screens:
· Currently Onboarding
· Manage New Hires
Location Management is intended to isolate New Hire populations for clients who have a siloed implementation where users are responsible for a given set of New Hires and should have no access to other new hires in the system.
If a user's Location matches a Job Requisition's Location, the user will view New Hires associated to that Job Requisition.
How do I enable Location Management?
Job Settings Configuration
Location Management is enabled on the System Configuration > System Settings > Job Settings [Platform] screen.
D_LOCATION Dictionary
To set a location on a Job Requisition, and a User, the D_LOCATIONS dictionary in Onboard must be populated with values for selection.
User Type Capabilities
Individual User Types are configured for Location Management with the New Hire Management > Actions on New Hire > New Hire Display Criteria sub-selections of View New Hire matching Job Location or View New Hires matching Job Creator or Participant or Location.
User Type Capabilities are outlined here: User Types and Capabilities
Talent Suite User Management
As part of Talent Suite User Management, and provisioning of the Onboard license for a user, the OB_USER_LOCATIONS must be used to add/edit a Location for a user.
Specifications for User Management and setting values to individual fields can be found as part of the Talent Suite Admin Application Guide in the IBM Kenexa Talent Management Solutions Knowledge Center.
How do I select a Location on a Job Requisition?
A Location is selected on a Job Requisition at the time of Job Creation. Jobs in Talent Suite Onboard are created either through the standard BrassRing to Onboard Integration, through custom integration, or manually in the Onboard back end.
With respect to the BrassRing to Onboard Integration, a Location must be selected by name as part of the Job Details. This can ultimately happen in a number of ways, but should be based on Job Requisition information coming from BrassRing, either selecting a specific Location based on a specific field in a Requisition Template or Requisition Form, or by translating multiple field values to select the appropriate Location.
Creating a Job Requisition manually in the Onboard back end is not a standard practice, but can be useful for sensitive hires, or other non-standard use cases. In which case, the Location will be selected directly when creating the Job Requisition.
Note: A Job Requisition can only have a single selected Location. If no Location is selected, the associated New Hires will only be visible to users with New Hire Management > Actions on New Hire > New Hire Display Criteria capabilities which allow visibility based on Job Participation.
User Type Capabilities are outlined here: User Types and Capabilities
How do I configure a user with a Location?
As part of Talent Suite User Management and provisioning of the Onboard license for a user, the OB_USER_LOCATIONS must be used to add/edit a Location for a user.
Specifications for User Management and setting values to individual fields can be found as part of the Talent Suite Admin Application Guide in the IBM Kenexa Talent Management Solutions Knowledge Center.
Best Practices
Extending Location Management
Location Management is not limited to 'locations' as the definition of a Location is up to the client. For some this can mean a location, franchise, division, or some other client defined entity. As such, Location Management can be extended beyond the idea of locations to be a simple way to manage access across a diverse organization and new hire population.
Keep in mind that Location Management requires multiple configurations, including the New Hire Management > Actions on New Hire > New Hire Display Criteria User Type capability sub-selections which can restrict view of new hires by location, or extend a user's view of new hires to include location. This can be leveraged uniquely across User Types to further define access.
User Type Capabilities
When using the New Hire Management > Actions on New Hire > New Hire Display Criteria capability sub-selections which restrict or extend view of new hires based on Location, it is suggested to not enable the New Hire Management > New Hire Management > View All New Hires capability, as this capability will override the Location Management configuration.
User Type Capabilities are outlined here: User Types and Capabilities
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Document Information
Modified date:
25 June 2018
UID
swg22000270