IZ64695: BMXAA0799E - CONTRACT DOES NOT EXIST. PLEASE ENTER ANOTHER CONTRACT

APAR status

• Closed as program error.

Error description

• In Maximo 7.1.1.4 a Purchase Requisition for an item can be
  created with out a Contract Reference when their is a
  contract in place.This causes an error when trying to
  invoice the Purchas Order created from the purchase requisition.
  
  Here are the steps to reproduce the issue in 7114:
  
  1. Create a purchase contract with a type of price, and approve
  it for use with site as needed.
  
  
  2. Create a PR and enter the company name, move to the PRlines
  tab and use the contract items button to select the contract
  crated from above and copy over the line item. Approve the PR
  and create a PO.
  
  3. Goto the PO application and bring up the PO created, notice
  that the contract reference number field on the PO tab is blank.
  Move to the POTAB and notice that the POLINE shows the contract
  reference number as needed, approve the PO.
  
  4. Go to the receiving application and receive the item as
  needed.
  
  5. Goto the invoices application and create a new invoice, enter
  the Company name and use the select value next to PO to select
  the needed PO.Notice that the contract reference number does not
  populate.
  
  6. Move to the Invoice Lines tab and copy the polines over, and
  you will get the error of BMXAA0799E - Contract does not exist.
  Please enter another contract.
  

Local fix

• If contract created in Maximo 7 enter the contract reference
  nnumber when PR is created. If upgraded from another version
  this will not work as the field is read only.
  

Problem summary

• ****************************************************************
  * USERS AFFECTED: Users of Purchase Requisition and Invoice    *
  *                 Application                                  *
  ****************************************************************
  * PROBLEM DESCRIPTION: In Maximo 7.1.1.4 a Purchase            *
  *                      Requisition for an item can be          *
  *                                                              *
  *                      created with out a Contract Reference   *
  *                      when their is a                         *
  *                                                              *
  *                      contract in place.This causes an error  *
  *                      when trying to                          *
  *                                                              *
  *                      invoice the Purchas Order created from  *
  *                      the purchase requisition.               *
  *                                                              *
  *                      Here are the steps to reproduce the     *
  *                      issue in 7114:                          *
  *                                                              *
  *                      1. Create a purchase contract with a    *
  *                      type of price, and approve              *
  *                                                              *
  *                      it for use with site as needed.         *
  *                                                              *
  *                      2. Create a PR and enter the company    *
  *                      name, move to the PRlines               *
  *                                                              *
  *                      tab and use the contract items button   *
  *                      to select the contract                  *
  *                                                              *
  *                      crated from above and copy over the     *
  *                      line item. Approve the PR               *
  *                                                              *
  *                      and create a PO.                        *
  *                                                              *
  *                      3. Goto the PO application and bring up *
  *                      the PO created, notice                  *
  *                                                              *
  *                      that the contract reference number      *
  *                      field on the PO tab is blank.           *
  *                                                              *
  *                      Move to the POTAB and notice that the   *
  *                      POLINE shows the contract               *
  *                                                              *
  *                      reference number as needed, approve the *
  *                      PO.                                     *
  *                                                              *
  *                      4. Go to the receiving application and  *
  *                      receive the item as                     *
  *                                                              *
  *                      needed.                                 *
  *                                                              *
  *                      5. Goto the invoices application and    *
  *                      create a new invoice, enter             *
  *                                                              *
  *                      the Company name and use the select     *
  *                      value next to PO to select              *
  *                                                              *
  *                      the needed PO.Notice that the contract  *
  *                      reference number does not               *
  *                                                              *
  *                      populate.                               *
  *                                                              *
  *                      6. Move to the Invoice Lines tab and    *
  *                      copy the polines over, and              *
  *                                                              *
  *                      you will get the error of BMXAA0799E -  *
  *                      Contract does not exist.                *
  *                                                              *
  *                      Please enter another contract.          *
  *                                                              *
  *                      LOCAL FIX:                              *
  *                                                              *
  *                      If contract created in Maximo 7 enter   *
  *                      the contract reference                  *
  *                                                              *
  *                      nnumber when PR is created. If upgraded *
  *                      from another version                    *
  *                                                              *
  *                      this will not work as the field is read *
  *                      only.                                   *
  *                                                              *
  ****************************************************************
  * RECOMMENDATION:                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  ****************************************************************
  A Purchase Requisition for an item can be
  
  created with out a Contract Reference when their is a
  
  contract in place.This causes an error when trying to
  
  invoice the Purchas Order created from the purchase
  requisition.
  

Problem conclusion

• The fix for this APAR is contained in the following maintenance
  package:
  
    REL 7.1.1.5 - BS
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Modules/Macros

• MAXIMO
  

Fix information

• Fixed component name

  PURCHASING

• Fixed component ID

  5724R46PU

Applicable component levels

• R711 PSY

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