IV16268: CANNOT CHANGE STATUS ON A PURCHASE CONTRACT IN WF WITHOUT HAVING SECURITY GROUP RIGHTS TO CHANGE THE STATUS.

APAR status

• Closed as program error.

Error description

• Cannot Change Status on a Purchase Contract in WF without having
  Security Group rights to change the status.
  You should not get those errors.  WF is designed to ignore
  Security Groups and allow you to change status or
  whatever without having the corresponding rights.
  
  Problem Details
  
  We are currently in Maximo 6.2.5 and are working on migrating to
  Maximo 7.5.  We have workflows that do status changes
  that the people who are pushing the button don't
  have the security for.  For example in our
  Purchase Contract workflow.  The buyer doesn't have approve
  contract,
  however when they route it through workflow it does a change
  status to
  approve.  In 7.5 we are now getting the error: You are not
  authorized to perform this action for this record.
  
  
  I reproduced this on my VM running 7.5.0.0.
  
  I escalated this to L3 who said to create this APAR.
  This has been fixed many times before  such as in Issues
  09-12497 and
  10-13298.
  
  
  Steps to replicate
  
  1. In Security Groups remove Approve from the Purchase Contracts
     (Purchview) app.
  2. Create a simple WF process for Purchase Contracts with these
     nodes:
  
       Start--->Task----(approve action)---->Stop
  
  3. On the Task node Assign it to Originator.
  4. On the Arrow leaving the Task enter a new Action that you
     create:
     Object: Purchase Contracts
     Type:   Changestatus
     Value:  Appr
  5. Save, Enable and Activate the WF process.
  6. Click ok when if it tells you to add WF support to Purchase
     Contracts.
     If you do have to add support you will need to logout of
     Maximo and
     Log back in to see the WF tools added to Purchase Contracts.
  7. In the Purchase Contracts app create a new record.
  8. Start it into WF.
  9. Click Route WF to Complete the Assignment which will Approve
     the record.
  10. When you click on OK on the Complete Assignment dialog you
      get these  errors:
  
  
  BMXAA0776E - Could not change contract 1042DPC status to APPR.
  BMXAA0029E - You are not authorized to perform this action for
  this record.
  
  
  You should not get those errors.  WF is designed to ignore
  Security Groups and allow you to change status or
  whatever without having the corresponding rights.
  

Local fix

• (none)
  

Problem summary

• ****************************************************************
  * USERS AFFECTED: Users of Contract with workflow              *
  ****************************************************************
  * PROBLEM DESCRIPTION: Cannot Change Status on a Purchase      *
  *                      Contract in WF without having Security  *
  *                      Group rights to change the status.      *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      Steps to replicate                      *
  *                                                              *
  *                      1. In Security Groups remove Approve    *
  *                      from the Purchase Contracts (Purchview) *
  *                      app.                                    *
  *                                                              *
  *                      2. Create a simple WF process for       *
  *                      Purchase Contracts with these nodes:    *
  *                                                              *
  *                      Start--->Task----(approve               *
  *                      action)---->Stop                        *
  *                                                              *
  *                      3. On the Task node Assign it to        *
  *                      Originator.                             *
  *                                                              *
  *                      4. On the Arrow leaving the Task enter  *
  *                      a new Action that you create:           *
  *                                                              *
  *                      Object: Purchase Contracts              *
  *                                                              *
  *                      Type:   Changestatus                    *
  *                                                              *
  *                      Value:  Appr                            *
  *                                                              *
  *                      5. Save, Enable and Activate the WF     *
  *                      process.                                *
  *                                                              *
  *                      6. Click ok when if it tells you to add *
  *                      WF support to Purchase Contracts.       *
  *                                                              *
  *                      If you do have to add support you will  *
  *                      need to logout of Maximo and Log back   *
  *                      in to see the WF tools added to         *
  *                      Purchase Contracts.                     *
  *                                                              *
  *                      7. In the Purchase Contracts app create *
  *                      a new record.                           *
  *                                                              *
  *                      8. Start it into WF.                    *
  *                                                              *
  *                      9. Click Route WF to Complete the       *
  *                      Assignment which will Approve the       *
  *                      record.                                 *
  *                                                              *
  *                      10. When you click on OK on the         *
  *                      Complete Assignment dialog you get      *
  *                      these  errors:                          *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      BMXAA0776E - Could not change contract  *
  *                      1042DPC status to APPR.                 *
  *                                                              *
  *                      BMXAA0029E - You are not authorized to  *
  *                      perform this action for this record.    *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  *                      You should not get those errors.  WF is *
  *                      designed to ignore Security Groups and  *
  *                      allow you to change status or whatever  *
  *                      without having the corresponding        *
  *                      rights.                                 *
  *                                                              *
  ****************************************************************
  * RECOMMENDATION:                                              *
  *                                                              *
  *                                                              *
  *                                                              *
  ****************************************************************
  Cannot Change Status on a Purchase Contract in WF without
  having Security Group rights to change the status.
  

Problem conclusion

• The fix for this APAR is contained in the following maintenance
  package:
  
    REL 7.5.0.3 - BS
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Modules/Macros

•    MAXIMO
  

Fix information

• Fixed component name

  WORK & MTRL APP

• Fixed component ID

  TIVOWRKMM

Applicable component levels

• R750 PSY

     UP