Scheduling Cognos reports to be emailed

You can email a report manually, or you can schedule a query to run and automatically send the report by email.

Procedure

Choose the method by which you want to email the report:

Manually email a report
1. Log on to the IBM Dashboard Application Services Hub with the service management administrator ID and password. The default user name is smadmin.
2. Click the Reporting icon in the navigation menu and click Common Reporting.
3. Go to the report that you intend to email. For example, under IBM Tivoli Storage Manager Cognos Reports, click Status Reports or Trending Reports to display a list of reports.
4. Click a report to run it.
5. From the Keep this Version drop-down list, click Email report.
6. Complete the form and click OK.
Automatically schedule a report to run and email to recipients
1. Log on to the IBM Dashboard Application Services Hub with the service management administrator ID and password. The default user name is smadmin.
2. Click the Reporting icon in the navigation menu and click Common Reporting.
3. Go to the report that you intend to email. For example, under IBM Tivoli Storage Manager Cognos Reports, click Status Reports or Trending Reports to display a list of reports.
4. In the list of reports, click the calendar icon that is located to the right of the report that you want to schedule.
5. Type in the start dates, end dates, times, the days you want the report to run, and so on.
6. In the Options section, select the Override the default values check box to display further options.
7. Select the report format that you want.
8. Click the Send a link to the report by email check box, and click Edit the options.
9. Complete the form and click OK to complete the email process.
10. Click OK again to complete the scheduling process.
For more information, see the Cognos® IBM Knowledge Center at http://www.ibm.com/support/knowledgecenter/SSEP7J_8.4.0/com.ibm.swg.im.cognos.wig_cr.8.4.0.doc/wig_cr_id262gtstd_c8_bi.html%23gtstd_c8_bil.