Features of IBM Content Navigator
The IBM Content Navigator web client includes features that enable users to manage content and work with production imaging systems.
Feature | Description | IBM Content Manager | IBM Content Manager OnDemand | IBM FileNet® Content Manager | OASIS CMIS |
---|---|---|---|---|---|
Searching for documents and folders | You can search for content that is stored on your content management repositories by searching on the properties that are associated with the content. | ✓ | ✓ | ✓ | ✓ |
Running a cross-repository search | You can run a cross-repository search, which enables you to search for content
across multiple types of repositories. If your repositories are enabled for cross-repository
searches, you can also save the search on an IBM Content Manager repository
or an IBM
FileNet Content Manager repository. When you create a cross-repository
search, you can:
|
✓ | ✓ | ✓ | ✓ |
Running a text search |
If your content management repositories are configured to support text search, you
can also use IBM Content Navigator to run a text search on the content. The
support for text search depends on the type of repository that you use:
|
✓ | ✓ | ✓ | ✓ |
Viewing documents | The viewers that are supported for IBM Content Navigator vary depending on the repository that the content is stored on and viewers that you configure in
the administration tool. Some of the viewing features include:
|
✓ | ✓ | ✓ | ✓ |
Printing and downloading documents | If you want to work with content when you are not connected to the web, you
can print or download documents from the web client. In addition to downloading single documents
from the web client, you can:
|
✓ | ✓ | ✓ | ✓ |
Sending documents through email | You can use IBM Content Navigator to send documents or
links to documents through supported email clients. If a user receives a link to a document through
email, they must log on to the client before they can view the document. Restriction: You
cannot send documents as attachments on operating systems other than Microsoft
Windows.
|
✓ | ✓ | ✓ | ✓ |
Editing item properties | You can use IBM Content Navigator to edit the
properties of the documents and folders that you have access to on the repository. If you have version control rules on your repository, IBM Content Navigator enforces those rules when users edit the properties of items. |
✓ | ✓ | ✓ | ✓ |
Browsing for documents and folders | If you use IBM
FileNet Content Manager, you can browse for
documents and folders. If you use IBM Content Manager, you can browse for documents and folders if your repository is configured to use hierarchical folders. If your repository is not configured to use or does not support hierarchical folders, you can define a root folder in the IBM Content Navigator administration tool to enable users to browse for content that is stored on the repository. |
✓ | ✓ | ✓ | |
Editing items | You can use IBM Content Navigator to check documents
out of the repository and make updates to the content. After you are done, you can check in the
document to the repository to save your changes. If you have version control rules on your repository, IBM Content Navigator enforces those rules when users edit content. |
✓ | ✓ | ✓ | |
Adding items | If you have the appropriate privileges, you can create new folders on or add
documents to the repository. When you add content to the repository, you can specify where and how
the document is stored and classified. If you have version control rules on your repository, IBM Content Navigator enforces those rules when users add content to the repository. You can add content to the repository by dragging content from your workstation into IBM Content Navigator, which therefore adds it to the repository. |
✓ | ✓ | ✓ | |
Saving items as favorites | You can save documents, folders, searches, teamspaces, and entry templates as favorites in the web client so that you can easily find the items again. The favorites are displayed on the Home page of the web client. | ✓ | ✓ | ✓ | ✓ |
File sync | When you modify and save documents and folders that are specified as
favorites, syncing those items checks-in those changes to the repository. The changes are also
synced across all your devices. Syncing your favorite files saves time because you do not need to manually check out, check in, and download items that you work with regularly. You can also ensure that other users of those documents receive the changed content. |
✓ | |||
Using workflows | If your repository has workflows that are configured, you can use the web
client to:
|
✓ | ✓ | ||
Configuring teamspaces | You can use IBM Content Navigator to create teamspaces
if your repository is configured to use hierarchical folders. If your repository is not configured
to use or does not support hierarchical folders, you can define a root folder in the IBM Content Navigator administration tool to enable users to browse for content that
is stored on the repository. Teamspaces provide a focused view of the relevant documents,
folders, and searches that a team needs to complete their tasks. You can use teamspaces to:
You can also control who has access to the teamspace. Only members of the teamspace can access the teamspace. (However, other users might be able to see the content that is stored in the teamspace, depending on how security is configured on your repository.) Teamspaces are created from a teamspace template, which provides a predefined set of choices for creating a teamspace. Users with the appropriate permissions can create and distribute teamspace templates to users who need to create teamspaces. |
✓ | ✓ | ||
Entry templates | You can use entry templates to add documents, check in documents, and create
folders in a repository. The user who designs the entry template determines what you can see and
do when you add or check in an item. For example, when you use an entry template to add or check in
a document or create a folder, the entry template can define:
|
✓ | ✓ | ||
Add, view, edit, and delete: comments, download information, likes or recommendations, and tags | You can use the following social collaboration features in IBM Content Navigator:
Before you can use these features, you must install the Social Collaboration Base Extensions add-on on your IBM FileNet Content Manager system. |
✓ | |||
Installation, configuration, and deployment features | IBM Content Navigator includes the following tools
that you can use to get IBM Content Navigator up and running in your environment:
|
✓ | ✓ | ✓ | ✓ |
Administration features | The IBM Content Navigator administration tool is
integrated in the web client, so administrators can access it from remote systems. From the
administration tool, administrators can:
|
✓ | ✓ | ✓ | ✓ |
Application programming interfaces | IBM Content Navigator provides application programming
interfaces (APIs) that you can use to extend the existing web client or use to build custom web
applications to manage content. For more information, see Developing Applications with IBM Content Navigator. |
✓ | ✓ | ✓ | ✓ |
Checkout list | This feature shows you a list of the items that are checked out by you. | ✓ | ✓ | ✓ | |
Task manager | The task manager service is a REST web application that can be used to run background or asynchronous tasks for any repositories. The task manager service makes it possible for you to create and run automated and scheduled tasks. In addition, you can use the service to run large tasks in the background while you perform other tasks. | ✓ | ✓ | ✓ | ✓ |
Drag and drop folders | You can drag and drop a folder into IBM Content Navigator to add the folder and all its contents into a repository, while keeping the folder structure. | ✓ | ✓ | ✓ | |
Adding and editing files in native applications | You can install the Edit Service client on users' workstations to enable users to easily add files or edit files in the native applications that are installed on their computers. | ✓ | ✓ | ||
Print several documents and print line data documents | (V3.0.7 and later. IBM Daeja ViewONE print changed to HTML print.) When the IBM Daeja ViewONE print service is enabled, you can select up to 10 documents with cover and separator pages, print select parts of a FileNet P8 multipart document and print IBM Content Manager OnDemand AFP and Line Data documents. There is also additional MIME type support. | ✓ | ✓ | ✓ | |
Merge and Split print | An administrator can enable a print function in IBM Daeja View One for Merge and Split. | ✓ | ✓ | ||
Role based administration | Administrators can delegate a subset of administrative privileges to desktop administrators. You can create desktop administrative roles, grant permissions to the roles, and assign a single role to a desktop. Desktop administrators can then be added to the desktop to perform the actions granted in the role. | ✓ | ✓ | ||
Uploading or downloading large files or a large number of files |
You can use Aspera to quickly upload or download large files or a large number of files. |
✓ | |||
External share | You can securely share documents and folders that are stored in your content repository with users outside of your organization. | ✓ | |||
Recycle Bin | You can configure the Recycle Bin feature to allow your users to place documents into the Recycle Bin and remove them or restore them at a later time. You can configure a personal Recycle Bin for a user, a Recycle Bin shared by a group, or both. | ✓ |
Additional features of IBM Content Navigator components can be integrated by using plug-ins. More information on integrating plug-ins with IBM Content Navigator can be found in the Integration with IBM Content Navigator by using plug-ins documentation.