I9 Additional Information Field: Updatable

In Onboard Manager, on the Manage New Hires page, there is a field named I9 Additional Information that is searchable, exportable, and reportable. It is also updatable.

Users can update additional information for a completed I-9 Section 2.

There is an Update Additional Information button that is associated with the following text: On March 19, 2020, due to precautions implemented by employers and employees associated with COVID-19, the Department of Homeland Security (DHS) announced that it would exercise prosecutorial discretion to defer the physical presence requirements associated with the Employment Eligibility Verification (Form I-9) under section 274A of the Immigration and Nationality Act. The original guidance including eligibility requirements can be found here. Once the documents have been physically inspected, selecting the "Update Additional Information" button will add “Documents physically examined” with today's inspection date and your name to the Section 2 additional information field on the Form I-9.

Update Additional Information

Once the documents are physically inspected, selecting the Update Additional Information button displays the following: Documents physically examined will be added to the additional information field with today's inspection date and your name to the Section 2 additional information field. Do you want to proceed?

  • If the user proceeds, the information updates and a new signed PDF is generated that contains the updated additional information.
  • This does not overwrite any previous notes.
  • The logged-in user eSignature is used to sign the document.
  • If the logged-in user eSignature is not available in the system, a message displays, asking the user to update their eSignature in their personal information.
  • The update can be made only once. If a user tries to update more than once, an error message displays: I9 section-2 update is not allowed as it is already updated with the default additional information.
  • If the I-9 is completed with the old form version, the updating of additional information is not possible. An error message will display, asking the user to complete a standalone I-9.
  • This action is audited with the audit action I9_SECTION2_UPDATE.
  • The updated additional information is indexed and is viewable on the Manage New Hires page.

Updated Additional Information

In Documents, both PDFs display:

In Documents, both PDFs display