IBM Enterprise Records

You can use IBM® Enterprise Records to create and maintain accurate, secure, and reliable records for both electronic and physical information.

Also, you create a record to place the document or physical object under corporate control or to meet government regulations. The detail of this control specifies how the document or object is to be stored, accessed, and eventually disposed of. The term record is used to refer informally to either the metadata file or the document or object that was declared as a record. The metadata describes record properties, such as media type, format, author, subject, reviewer, location, and publication date. You place records under this control as required by government standards and guidelines for the type of record.

In the absence of a records management system, it might be difficult to locate, interpret, and comply with the record keeping laws and regulations. This deficiency can result in severe fines, penalties, and other legal consequences. You might encounter risks that are associated with litigation, confidentiality, and safety of critical and vital information if you do not maintain and manage records properly.

To ensure that the organizational information is accurate, complete, and easily accessible, you must set up a reliable records management system. Otherwise, you might invest a significant amount of time in nonproductive activities, such as manually locating information or searching for missing or misfiled records.

You can use IBM Enterprise Records to manage records of any type, regardless of the storage media or format.