Filtering mail using rules
You can use mail rules to move, forward, or delete new messages you receive that meet certain conditions. For example, you could create a rule that checks for messages from a certain sender or that contain a certain subject and automatically move the messages to a certain folder, send copies of the messages to someone, or delete unwanted messages before you ever see them in your Inbox.
To create a rule
Procedure
What if multiple rules apply to one email?
Rules are processed in the order in which they are listed under stop processing to stop processing after the first rule.
. If you have multiple rules that apply to a single message, then the rules are applied to that message in order. If you only want one of those rules to apply, then useProcedure
- Select the rule and click Edit.
- Under Specify Actions, select stop processing, and then click Add Action.
- Click OK.
- If you need to change the order of the rules, click the Move Up button .
Example
For example, you could define the following rules:
WHEN Subject contains Marketing THEN Move to folder Marketing Information AND Stop Processing further Rules
WHEN Subject contains Sales THEN Move to folder Sales Information
In this example, if the subject of a message contains "Marketing and Sales," the message is moved to the Marketing Information folder, and then all rule processing stops. If the stop processing action is not present, the message is first moved to the Marketing Information folder, and then moved to the Sales Information folder when the second rule runs.