Concurrent editing

Multiple users can simultaneously access and change process applications and library items in IBM® Process Designer. When you edit concurrently, you collaborate with other team members to create the library items that you need for your project. For example, you can communicate about your ideas and edits with instant messaging and see the results in the Designer view as they happen.

Note: Each user must be connected to the same Process Center and each user must have write access to the process application or toolkit where the library items are located. When you edit concurrently with other users, ensure that your connection status is good.

When you are working in the Designer view, you can see when other users are working in the same process application, as shown in the following screen capture:

You can also see when others are viewing or editing the same library item, as shown in the following screen capture:

This screen capture shows how you can view other users that are viewing the library item you have opened.

When multiple users work on the same library item, such as a human service, each user can see the changes when edits are saved. To ensure that all users are aware which library items are open and what changes are being made, Process Designer provides the following notifications:

When another user opens a library item by showing a user icon. You can hover over the icon to see who that user is.
When another user is editing a library item by displaying the words Read Only next to the library item. When a user saves their work, the library item will be available to edit.
When another user has saved changes while you are editing a library item by displaying the words Read Only next to the library item. When you click Save, a Save conflict message displays to ask you either to save your changes and override the other user's changes or discard the changes and accept the other user's changes.
When multiple users start to edit a library item at the same time, before the Read Only text appears, by displaying a warning icon and message to suggest to each user that they either immediately save their changes or discard them.