Request for proposal

The request for proposal (RFP) process is used to request pricing and delivery on products or materials from a vendor who was already awarded a standard contract for a project.

After you associate the RFP with the standard contract, you can create a cost form or import the contract line items. The RFP is sent to the vendor who responds with the cost estimate. When an RFP is issued and the response is received from the vendor, you can analyze the response and create a purchase order or contract change order.

For example, you want to set up cubicles in a newly constructed office building. You send an RFP to the vendor to request the cost of the cubicles. The vendor responds with the total cost involved, and you analyze the response. If you select this vendor, a purchase order is automatically created to obtain the products and services.