Example: Selectively disabling content sharing by email

You can control precisely which scenarios allow Cognos Analytics content to be sent by email by customizing 1. specific roles or 2. all roles.

In this example, you have enabled content sharing by email for all users. However, you now want to prevent only people in the Analytics Users role from sending Cognos Analytics report or dashboard content.

Tip: If you wanted to disable the sharing of content by email for everyone, you could customize the feature for all roles.

Procedure

  1. Log on as an administrator.
  2. Go to Manage > People > Accounts, and click the Cognos namespace.
  3. Click the More button More icon next to the Analytics Users role.
  4. Click the Properties icon Properties.
  5. Click the Customization tab.
  6. Disable email content sharing for both dashboard content and report content.
    1. Click the chevron button chevron icon after Features.
    2. Click the chevron button chevron icon before Reporting to expand the list.
    3. Click the chevron button chevron icon before Application bar to expand the list.
    4. Click the chevron button chevron icon before chevron icon Share to expand the list.
    5. Click the chevron button chevron icon before Send to expand the list.
      An expanded Features pane, showing that the selected role currently can send messages by email, by a link, and by embedding
    6. Deselect the Email check box.
      Tip: This action also deselects the Email check box for Dashboards, because email sharing is a feature common to both dashboards and reports.
    7. Click Apply.