Finding users, groups, and roles

As an administrator, you often need to locate the users, groups, or roles that you manage.

In the Namespaces view in Manage > People > Accounts, you see all namespaces that are configured for use with IBM® Cognos® Analytics, the Cognos namespace, and the Cognos Users namespace, if applicable. You can navigate only the namespaces that you are logged in to, and the Cognos and Cognos Users namespaces.

Searching for entries

A namespace might contain thousands of users and numerous groups, roles, and folders, and the only way to find these entries is by using the search capability in Accounts. You must search for entries in one namespace at a time so you need to select the namespace first, and then type text in the Search icon. Find field.

You can click the Search Method icon Search icon. to find entries that either contain, start with, or are an exact match with the text that you type. The search is also used when you add members of groups and roles, specify access permissions, and so on.

Filtering entries

You can filter on users, groups, and roles to narrow your view of entries. When using with search, specify the filter criteria for faster response. Click the filter Filter icon icon and select or clear the filter options.

Sorting entries

Click the Sort icon . You can then specify that search results are sorted by name, by date modified, or by type. You can also choose whether the results appear in ascending or descending order.

Tip: As search results appear, you can change your options for search method, filtering, and sorting. The results update dynamically with each change that you make.

Paging

If your namespaces have many entries, and you enabled account entries to be loaded by pages, you can navigate more quickly between pages to find the entries you want.