Content Collector for File Systems

Overview

Archiving and retention management for file systems

IBM Content Collector for File Systems is an enterprise solution for controlling documents on network file shares by providing tools that archive and manage various file types throughout their lifecycle. It can be automatically configured to capture documents as they are placed in a monitored location on the file share or it can archive existing content based on age, file size or other criteria.

Features

IBM Content Collector for File Systems key features

Improve IT efficiency by archiving content based on business value and deleting unneeded content to keep data streamlined and relevant. Control and archive documents effectively with solutions that help organizations manage and organize content stored on network file shares.

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Meet compliance and legal requirements with eDiscovery searches, legal holds, and records retention to ensure your organization stays aligned with regulations. At the same time, reduce infrastructure cost by using deduplication and archiving capabilities that help keep storage efficient and costs down.

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Content Collector for File Systems enables IT staff to implement granular archiving policies to collect and archive specific pieces of information.

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Optimize content integration by importing documents from originating systems into your IBM FileNet® Case Manager or IBM Content Manager applications.

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Content Collector for File Systems can be configured to capture file and file system properties and pass that information to the archive to replicate settings in the file system.

File system documents can be processed depending on metadata and stored in a specific repository folder structure to facilitate search and retrieval.

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Use cases

Key file system archiving scenarios

Manage file system content more effectively by collecting, archiving, and governing data across shared and non-Windows environments. Reduce storage costs, improve compliance, and ensure content is retained and disposed of according to business and regulatory needs.

Collect content across file systems

Collect and centralize content from file shares and diverse file systems accessible to the server. Bring structured and unstructured data into a unified environment to improve visibility, management, and governance across enterprise content sources.

Automate archiving for compliance needs

Apply policy-driven rules to archive and manage file system content. Support compliance, eDiscovery, and business processes by ensuring data is consistently retained, classified, and accessible across environments.

Reduce costs with storage optimization

Archive and move content from high-cost storage tiers to lower-cost options. Improve system performance while reducing infrastructure costs by managing file system data more efficiently over time.

Manage retention and archive to cloud

Retain, protect, and dispose of file system content based on defined policies while reducing over-retention. Archive data to cloud-based environments to support scalable, secure, and modern content management strategies.