Content Collector for Email

Overview

A prescriptive email storage data model

Capture and archive email from Exchange or Domino environments, including Exchange Online, to support compliance and reduce storage costs. Manage email alongside files and collaboration content in a unified system while improving retention, eDiscovery, and overall governance efficiency.

Features

Key features

Content Collector allows you to search documents by date, sender, recipients, subject, contents, and attachment contents, or any combination of these.

Restoring and viewing is available for all documents that were archived from a mailbox, a personal storage file, or a local Notes archive.

Content Collector stores the entire email content into a central repository, deduplicated instances and searchable XML.

By associating centrally managed retention schedules with archived email, you can manage the lifecycle of an email and then defensibly dispose it.

Applying retention policies to individual messages

Use cases

Transform how you manage email at scale

Manage email more effectively by automating archiving, enabling user-driven retention, supporting enterprise compliance, and streamlining legal processes, reducing risk, optimizing storage, and ensuring email content is governed consistently across the business.

Automatically capture and archive emails

Capture and archive all email messages automatically from the journal to ensure nothing is lost or deleted prematurely. Maintain a complete and compliant record of communications while protecting critical business data.

Enable user-driven email archiving control

Allow users to archive emails directly from their mailbox and apply retention rules based on content value. Let teams classify messages as records while retaining flexibility in managing their own information.

Centralize email governance and compliance

Manage email archiving centrally to support compliance, classification, and retention policies across the enterprise. Meet regulatory requirements while improving storage efficiency in highly regulated industries.

Streamline eDiscovery and legal hold tasks

Automate the collection, preservation, and analysis of email data for legal needs. Enable faster eDiscovery and apply legal holds with minimal IT effort to support investigations and compliance processes.