Yet few understand what goes on behind the scenes. If your business needs help in improving
operations around Space Optimization,
Lease Accounting, Capital Projects, Energy Management & Maintenance, you've come to the right
place. IBM TRIRIGA,
world-class building and facilities management tool, can help answer these questions - and
Optimizing the space in your buildings has far-reaching benefits. Not only does it improve the
bottom line but it also enables
a productive environment and increases engagement of occupants. Having the ability to
understand the space needs
of your organization, and act accordingly, is critical to success.
Booking a room shouldn't be the hardest part of a meeting.
Employees spend 1/3 of their day in meetings
1, and most of that time is spent in meeting rooms. These rooms should be easily
accessible and not require
manual searching or excessive amounts of time to find and reserve.
IBM TRIRIGA helps to eliminate reservation
conflicts, optimize availability, and guide room selection for occupants.
The ability to see occupancy and usage rates of meeting rooms gives a clear picture of how
floors and departments
are using their space and where improvements are needed.
The optimum placement of people and assets is critical. How can you re-assign where Barry is
sitting without digging through
a complex spreadsheet?
With self-service, automated, and mobile
processes, IBM TRIRIGA dynamically manages workspace reassignments
and tracks the location of people, resources and assets. It also automates the capture and
allocation of space
usage charge-backs to internal departments and third-parties.
You don’t want to feel used, but your building does.
In today's dynamic workplace, nearly 1/3 of building space sits unused
2. It's challenging to understand how your space is being used by simply walking
around the building.
IBM TRIRIGA uses blueprints to locate assets
(like printers and coffee machines), rooms, and people. It centralizes
information about your spaces to more efficiently meet the needs of a distributed workforce
Not all space is created equal. Your marketing team may need open, collaborative spaces
while your sales team needs large
rooms for customer presentations. How do you understand how to plan your spaces?
IBM TRIRIGA can help track and assess the
supply and demand of building space so facilities managers and real
estate teams can make important decisions about layout and design. This often includes
subtle details like
the ratio of desks or cubicles to meeting rooms.
Meetings are fluid. Sometimes they get canceled or end early. How often do you update your
room reservations when plans change?
If you're being honest, the answer is hardly ever.
With a connected building, IoT sensors can
detect whether a room or space is occupied or vacant. IBM TRIRIGA
will send a notification to your phone asking if the room can be marked as available when a
meeting is canceled
or ends early. This gives other employees the chance to use that space.
One major opportunity for every facility manager is around maintenance and energy management.
You cannot completely avoid
maintenance and repairs - but you can do a better job of getting in front of them. By better
condition of your buildings, the assets within, and energy usage, you can optimize repairs and
When an unexpected maintenance issue happens it's important to fix it fast and properly.
Building occupants and facilities
managers should be able to request a work order and know that i'ts being managed by approved
vendors that are
in compliance with contract terms.
IBM TRIRIGA facilitates speedy service
assignment to the right vendors. It automates dispatch to execute quickly
and ensures adherence to contract terms by referencing SLA agreements.
Your facility assets should live to a ripe old age.
Strong preventive maintenance and regular check-ups on assets extend their life span. This
cuts capital costs and minimizes
the hassle of things being "Out of Order".
Wih IBM TRIRIGA, regular maintenance schedules
are monitored and work orders automatically issued in accordance
with SLAs and warranties. This reduces costs associated with repairs and extends the life of
If the energy efficiency of commercial and industrial buildings in the United States alone
improved by 10% the collected
savings would be $20 billion!
4 Tracking utility use for things like heat and water helps uncover peak usage
and where to focus conservation
IBM TRIRIGA provides a dashboard view of vital
information such as monthly peak electric demand and energy usage.
Scoreboards can be tailored by user or by tasks. Data filters can also be used to display a
wide variety of
graphs that visualize energy consumption and other trends to support sound decision-making.
When you manage several buildings, it is hard to predict imminent energy issues.
IBM TRIRIGA captures the data you need to
better understand the uniqueness of each building in your enterprise.
TRIRIGA also integrates seamlessly with augmented intelligence (AI) solutions, like IBM IoT
to diagnose and predict unusual energy consumption and provide a comprehensive view of all
The workforce has gone mobile. Service
technicians must be able to access and update work order information
from anywhere, at any time.
With IBM TRIRIGA, service technicians have easy
access to work tasks. They can review task details, view maps,
get directions to work locations, scan bar codes, and upload photos. If technicians notice
more work that needs
to be done while on-site they can quickly create additional work tasks within the app.
The devil is in the details when it comes to managing your leases. There is little room for
error and no time for methods
that don't work. TRIRIGA has helped hundreds of businesses conform to the new lease accounting
accurate financial reporting, and adhere to lease requirements.
Decisions about your properties don't just
affect the insides of your buildings. They also impact the inside
of your bank account. Organizing the chaos of records, data, and financials is a critical
part of facilities
IBM TRIRIGA is a comprehensive and easily
configurable system that helps organizations streamline and automate
their lease accounting processes—from the initial data import to ongoing audit and
Changes in lease accounting standards aren't something to take lightly. New regulations have
far-reaching implications of
your business and whether or not it's compliant. You need the ability to book your leases
accurately and with
Lease with confidence: The IBM TRIRIGA
development team considered guidance from industry leaders, Big 4 accounting
firms, financial experts, and real estate providers to fully understand how to develop a
solution that adheres
to the new standards and gives you needed visibility into your financials.
Your financial system is your system of record - discrepancies simply aren't acceptable.
Tight integration between your operating
systems and financial systems is vital to maintaining accuracy for financial reporting.
IBM TRIRIGA acts as the sub-ledger and submits
information to the ERP/corporate ledger. This generates requirements
for financial reporting to ensure nothing is missed and everything can be traced.
It's important to maintain the needed
separation between financial accounting and lease administration. Each
serves an important purpose but requires different levels of access and information.
IBM TRIRIGA provides a pre-configured solution
that allows both lease administration and finance teams to carry
out their jobs effectively. This includes a blend of accounting controls that ensure
effective compliance with
the Sarbanes-Oxley Act (SOX).
How do you know if you are in adherence to all
of your leases and your occupants are adhering to yours? Different
service-level agreements (SLA's) create different requirements for management of resources
and services. It's
a lot to keep up with.
IBM TRIRIGA's lease administration capability
streamlines lease renewals and avoids overpayments. This helps
to reduce costs and increase the effectiveness of lease administration through automated
tracking, dates notifications,
and invoice validation against contract terms.
Capital projects have many moving pieces. Identifying priorities, planning, securing budget,
selecting vendors, and managing
contracts are just a few of the outcomes that must be achieved. Doing all of this manually
becomes an overload
of paperwork and confusion. TRIRIGA offers a better way.
Different parts of a building have different lifecycles. Roofs, floors and parking lots need
to be replaced at varying intervals.
Without the right solution it's difficult - and expensive - to track and plan across many
IBM TRIRIGA helps define maintenance cycles.
By assessing your asset portfolio, TRIRIGA can forecast timelines
and prioritize improvements based on their risk factors. Business cases for new projects
become clear when
you can easily see risk/benefit ratios and the capital investments that are needed.
Nearly 50% of all buildings are considered
3, or constructed before 1980. As maintenance projects increase, the improvements
must be balanced against
scheduling, resources and timed around when the building is in use.
IBM TRIRIGA helps identify high return
projects, reduces schedule overruns, and streamlines cost accounting
Oftentimes budgets for capital projects comes from more than one source. Each source may
require that their part of the funding
goes towards a specific project.
IBM TRIRIGA makes it easy to document, match,
and allocate funds to the projects they are earmarked to support.
This makes auditing simple and ensures funds are being used in the way they were intended.
Reports can be downloaded
for easy sharing.
Choosing the right vendor for a project can be
stressful and time-consuming. When working with potentially hundreds
or thousands of vendors, the ability to stay organized and communicate quickly is crucial.
IBM TRIRIGA organizes vendor information and
proposals and provides a response mechanism to ensure timely communication
through the selection process.