Adding index fields to a report definition

To define an indexed report, you must specify an index in a report definition.

About this task

The index is composed of one to eight index fields. Each field must be defined in the layout that is linked to the report definition and must occur in the archived SYSOUT. When capturing an indexed report, Output Manager examines the SYSOUT to determine if any pages 1) contain all of the index fields and 2) contain a nonblank value for at least the first index field. If so, Output Manager builds field indexes (index records) that point to these pages. Report users can then search for the field indexes that point to the report pages that they are interested in, based on specific index values. A report for which an index is specified will have the type "basic" unless condition entries are specified in the same definition. If an index is specified for a custom report, the resulting index is built against the full report contents, not just the values matching the Custom report conditions. (The index values and condition entries are processed separately.)

Procedure

  1. From the Output Manager main menu, choose option A, Administrative Functions, and press Enter.
  2. From the Administrative Functions menu, choose option C, Custom Reports, and press Enter.
  3. Specify search criteria, or leave the fields blank, and press Enter.
    The resulting list is filtered by your search criteria.
  4. Locate the report definition that you are adding index fields to, and type E (Edit) in the CMD column and press Enter.
  5. To define an index, type ADDINDEX at the command line and press Enter, or choose option 2, New Index, from the File pull-down menu.
    The Report Index Entry pop-up window is displayed.
  6. Select from one to eight index field names consecutively, starting in the Field 1 Name field. You must specify at least the first index field to generate field indexes that point to indexed report pages. Do not leave any blank lines between your entries.
  7. When you finish, press F3 (Exit).
    If an exit confirmation prompt is displayed, press Enter.

    The index information is saved to memory, and the Report panel is redisplayed. The bottom of the panel lists all of the index fields that you defined, connected by the and connector, for example:

  8. Press F3 (Exit).
    If an exit confirmation prompt is displayed, press Enter.

    The indexed report definition is saved to the database.