Purchase Order Components for TRADACOMS

Mandatory components

For a TRADACOMS ANA001 ORDERS release 9 purchase order, the following groups, segments, composites, and elements have been defined as mandatory by the standards committee.

This table describes the components that are activated automatically when you create a new form.

Group	Segment	Composite	Element	Description
ORDHDR				Order File Header
	TYP			Transaction Type Details
			CD02	Transaction Code
	SDT			Supplier Details
		SIDN
	CDT			Customer Details
		CIDN
	FIL			File Details
		FLGN		File Generation Number
		FLVN		File Version Number
		FLDT		File Creation Date
	CLO			Customer’s Location
	CLO	CLOC
	ORD			Order References
	ORD	ORNO
OLD
	OTR			Order Trailer
	OTR		LORD	Lines Ordered

Required components

This table lists the form components that are required (need to be activated) and are not mandatory for the standard.

Element	Description	Data Type	Length	Code Value/Format to Be Assigned
Order File Header (ORDHDR Group) (Already Activated)
Supplier Details (SDT Segment) (Already Activated)
SDT SIDN SID0	Supplier’s ANA Location Code	String	13
SDT SNAM	Supplier’s Name	String	40
Customer Details (CDT Segment) (Already Activated)
CDT CIDN CID0	Customer’s ANA Identity/Loc	String	13
CDT CNAM	Customer’s Name	String	40
CDT CADD CAD0	Customer’s Address Line 1	String	35
CDT CADD CAD1	Customer’s Address Line 2	String	35
CDT CADD CAD2	Customer’s Address Line 3	String	35
CDT CADD CAD3	Customer’s Address Line 4	String	35
CDT CADD CAD4	Customer’s Post Code	String	8
Customer’s Location (CLO Segment) (Already Activated)
CLO CLOC CLO0	Customer’s ANA Location Code	String	13
CLO CNAM	Customer’s Name	String	40
CLO CADD CAD0	Customer’s Address Line 1	String	35
CLO CADD CAD1	Customer’s Address Line 2	String	35
CLO CADD CAD2	Customer’s Address Line 3	String	35
CLO CADD CAD3	Customer’s Address Line 4	String	35
CLO CADD CAD4	Customer’s Post Code	String	8
Order References (ORD Segment) (Already Activated)
ORD ORNO ORN0	Customer’s Order Number	String	17
ORD ORNO ORN2	Date Order Placed by Customer	Dt/Tm	6	Screen Format =  DD/MM/YY
ORD CD07	Order Code	String	1	Any valid code
Delivery Instructions (DIN Segment)
DIN LDAT	Latest Delivery Date	Dt/Tm	6	Screen Format =  DD/MM/YY
Order Line Details (OLD Group) (Already Activated) Order Line Details (OLD:2 Segment)
OLD:2 SPRO SPR1	Supplier’s Code for the Traded Unit	String	30
OLD:2 CPRO CPR1	Customer’s Item Code	String	30
OLD:2 UNOR UNO0	Consumer Units in Traded Unit	String	15	Format = N0
OLD:2 UNOR CD04	Measure Indicator	String	6
OLD:2 OQTY OQT0	Number of Traded Units Ordered	String	15	Format = N0
OLD:2 OUCT OUC0	Cost Price	Real	14	Screen Format = R4
OLD:2 TDES TDE0	Traded Unit Descr. Line 1	String	40
OLD:2 TDES TDE1	Traded Unit Descr. Line 2	String	40

Customization tasks

This table lists the customization tasks described in this tutorial.

Form Component	Description	Customisation Task
ORDHDR group	Order File Header	You will promote this group so that the fields in this group are placed on the parent frame.
TYP CD02 element	Transaction Code	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
SDT SIDN SID0 element	Supplier’s ANA Location Code	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
SDT SNAM element	Supplier’s Name	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
CDT CIDN CID0 element	Customer’s ANA Identity/Loc	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
CDT CNAM element	Customer’s Name	You will change the field name to "Customer", which better describes the data in this field for your company.
CDT CADD CAD0 element	Customer’s Address Line 1	The data in this element will be self-explanatory, so you will remove the label from this field.
CDT CADD CAD1 element	Customer’s Address Line 2	The data in this element will be self-explanatory, so you will remove the label from this field.
CDT CADD CAD2 element	Customer’s Address Line 3	The data in this element will be self-explanatory, so you will remove the label from this field.
CDT CADD CAD3 element	Customer’s Address Line 4	The data in this element will be self-explanatory, so you will remove the label from this field.
CDT CADD CAD4 element	Customer’s Post Code	The data in this element will be self-explanatory, so you will remove the label from this field.
FIL FILGN element	File Generation Number	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
FIL FILVN element	File Version Number	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
FIL FILDT element	File Creation Date	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
CLO CLOC CLO0 element	Customer’s ANA Location Code	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
CLO CNAM element	Customer’s Name	You will change the field name to "Location", which better describes the data in this field for your company.
CLO CADD CAD0 element	Customer’s Address Line 1	The data in this element will be self-explanatory, so you will remove the label from this field.
CLO CADD CAD1 element	Customer’s Address Line 2	The data in this element will be self-explanatory, so you will remove the label from this field.
CLO CADD CAD2 element	Customer’s Address Line 3	The data in this element will be self-explanatory, so you will remove the label from this field.
CLO CADD CAD3 element	Customer’s Address Line 4	The data in this element will be self-explanatory, so you will remove the label from this field.
CLO CADD CAD4 element	Customer’s Post Code	The data in this element will be self-explanatory, so you will remove the label from this field.
ORD ORNO ORN0 element	Customer’s Order Number	You will set up the document name (which enables you to differentiate between messages in the document browsers in Sterling Gentran:Server®) in this element. Also, you will change the field name to "Order Number", which better describes the data in this field for your company.
ORD ORNO ORN2 element	Date Order Placed by Customer	You will change the field name to "Order Date", which better describes the data in this field for your company. Also, the date in the EDI data will be in the format "YYMMDD", but you want the date to be printed in the format "DD/MM/YY", so you will set the screen format accordingly. In addition, you will change the field and element lengths to reflect the longer date format.
ORD CD07 element	Order Code	The code from this element will be used to look up the description in a code values list, and the description will be printed in another field that you create. You will prevent the Order Code field from being displayed on the printout, because the more meaningful description will be printed instead.
DIN LDAT element	Latest Delivery Date	The date in the EDI data will be in the format "YYMMDD", but you want the date to be printed in the format "DD/MM/YY", so you will set the screen format accordingly. Also, you will change the field and element lengths to reflect the longer date format.
OLD group	Order Line Details	After you customize and format the fields in the OLD group, you will copy and paste the OLD group at the same level in the EDI file. The original OLD group will contain column headings for the line item detail, but you will prevent the column headings from being printed for all line items after the first. You will change the maximum use of the first OLD group to one so that the column headings are printed only once (for the first line item). You will change the maximum use of the second OLD group to 999,998. Up to 999,999 line items (one from the first OLD group and  999,998 from the second OLD group) can be printed on the printout (without printing the column headings for each line item).
OLD:2 SEQA element	First Level Sequence Number	The standard allows a maximum length of ten digits, but you expect a number no longer than five digits from your partner. You will change the maximum length of the element and the display length of the field to five. You will change the field name to "Line", which better describes the data in this field for your company.
OLD:2 SPRO SPR1 element	Supplier’s Code for the Traded Unit	The standard allows a maximum length of thirty characters, but you expect a string no longer than ten characters from your partner. You will change the maximum length of the element and the display length of the field to ten. You will change the field name to "Prod ID", which better describes the data in this field for your company.
OLD:2 CPRO CPR1 element	Customer’s Item Code	This element is required in the purchase order, but is not meaningful for your purposes. Therefore, you will prevent this field from being printed on the printout.
OLD:2 UNOR UNO0 element	Consumer Units in Traded Unit	The standard allows a maximum length of fifteen characters, but you expect a number no longer than ten digits from your partner. You will change the maximum length of the element and the display length of the field to ten. Also, you will change the data type from string to number, and assign EDI and screen formats of N0 (indicating a number with an implicit decimal point and no decimal places). In addition, you will change the field name to "Cons. Units", which better describes the data in this field for your company.
OLD:2 UNOR CD04 element	Measure Indicator	You will change the field name to "Unit", which better describes the data in this field for your company.
OLD:2 OQTY OQT0 element	Number of Traded Units Ordered	The standard allows a maximum length of fifteen characters, but you expect a number no longer than six digits from your partner. You will change the maximum length of the element and the display length of the field to six. Also, you will change the data type from string to number, and assign EDI and screen formats of N0 (indicating a number with an implicit decimal point and no decimal places). In addition, you will change the field name to "Qty Ord", which better describes the data in this field for your company.
OLD:2 OUCT OUC0 element	Cost Price	The standard allows a maximum length of fourteen digits, but you expect a number no longer than ten digits from your partner. You will change the maximum length of the element and the display length of the field to ten. Also, you will change the screen format of the data to R4 (indicating a number with an explicit decimal point and four decimal places). In addition, you will change the field name to "Price Each", which better describes the data in this field for your company.
OLD:2 TDES TDE0 element	Traded Unit Descr. Line 1	The data in this element will be self-explanatory, so you will remove the label from this field.
OLD:2 TDES TDE1 element	Traded Unit Descr. Line 2	The data in this element will be self-explanatory, so you will remove the label from this field.
OTR segment	Order Trailer	You want this segment to print the total number of line items at the end of the printout. However, if the form were generated now, the total would be printed at the beginning of the printout (because the fields in the OTR segment would be displayed on the same frame as the fields in the ORDHDR group). You will change the arrangement of the form, while maintaining the integrity of the EDI data, so the total is printed at the end of the purchase order.
OTR LORD element	Lines Ordered	You will change the field name to "Number of Line Items", which better describes the data in this field for your company.