Exporting Multiple Attachments
You can export multiple attachments for RFPs and RFQs if the total size is less than 1 GB for each export job.
About this task
Users can now export the attachments from an event by using the
Suppliers or Level option from the
Group Attachment by field on the Data Export
window. For more information, see
Additionally, when users select any of the options, the
Attachment_List.xlsx file is extracted that contains complete
information about the attachments. The Attachment_List.xlsx file has
the following two tabs:
- Summary: Users can view the total number of attachments for each organization and entity (questionnaire, question, lot, or an item). When you click a hyperlink in the Summary tab, folder that contains the attachments is displayed.
- All Attachments: The attachment name and file name for each attachment is displayed. When you click a hyperlink in the All Attachments tab, the attached file is opened.
Note:
- Microsoft Windows does not support more than 255 characters for folders and file names, but Emptoris Sourcing support questionnaire name and question name to be greater than 255 characters. If a file or folder name is more than 255 characters, it is truncated ending with ~. If the file or folder name is duplicate, it is truncated ending with ~ followed by a number.
- The Attachment_List.xlsx file that is generated when the attachments are exported cannot have more than 10,000 columns and 1 million rows.
- If the file or folder name contains special characters when the attachments are exported from an event, the special characters are replaced with an underscore (_) in the extracted compressed file. For example, File&Folder.doc is displayed as File_Folder.doc.
Procedure
To export multiple attachments, complete the following steps:
- Open the RFx.
- Click the RFx Attachments link on the RFx header.
- On the Attachments page, select the attachments that you want to export and then click Export.
- On the Export Data dialog box, select the Suppliers or Level radio button for the Group Attachment by field, and then click Export. The export task can be tracked by using the Data Manager window.