User Management

IBM® webMethods Integration allows you to view users for a tenant, create, edit, and remove user roles, set project permissions (Read, Write, Execute) for a role, and remove users if you have the required permissions. To do these tasks, log in to your tenant, click on the tenant profile icon located at the upper-right corner of the home screen, and select User Management.

Note:
  • The User Management option is available only if you have the Cloud-Tenant-Administrator role assigned to you in IBM webMethods iPaaS.
  • You can remove users in IBM webMethods Integration only if you are a tenant Owner.

Users

To view the list of existing users in IBM webMethods Integration, go to the tenant profile icon > User Management > Users . On the Users screen, you can view existing users along with the assigned roles. Only the tenant Owner and Admin has access to this screen.

Adding users

Do the following to add new users to access your tenant:

  1. Log in to IBM webMethods Integration, click the App Switcher (bento menu) icon, and select IBM webMethods iPaaS.

  2. You will be redirected to the IBM webMethods iPaaS screen. From the menu bar, select Administration.

  3. On the Users screen, click Add user to add a new user to your tenant.

  4. Fill in the required information of the user you want to add and click Save. Note that the newly created user will be associated with the Developer role in IBM webMethods Integration if you select the webMethodsioIntegration-User role in IBM webMethods iPaaS while creating the user, or the Developer, Admin role in IBM webMethods Integration if you select the Cloud-Tenant-Administrator role in IBM webMethods iPaaS.

    Note: Any time stamp displayed in IBM webMethods Integration is based on the user’s registered time zone specified in IBM webMethods iPaaS. Not all the time zones in IBM webMethods iPaaS are supported in IBM webMethods Integration. If a time zone in IBM webMethods iPaaS is not supported, then the time stamp in IBM webMethods Integration defaults to the Pacific Standard Time (PST) time zone.

  5. After you save the user details in IBM webMethods iPaaS, the new user will receive an email to update the login password. Once the user updates the password to activate the account, and logs in using the IBM webMethods iPaaS login page, the user will be created in IBM webMethods Integration.

  6. As soon as the user logs in to IBM webMethods Integration, the user's name will be added to the list of users under the Users tab. If the user has Admin permissions (Cloud-Tenant-Administrator), the user can change the role to allow or restrict access to specific projects in IBM webMethods Integration. Note that you can remove users in IBM webMethods Integration only if you are a tenant Owner.

    Further, if you have created User U1 in IBM webMethods iPaaS, the first time U1 logs in to IBM webMethods Integration, user U1 will be created in IBM webMethods Integration. Now if U1 is removed from IBM webMethods iPaaS but exists in IBM webMethods Integration, U1 will not be able to log in to IBM webMethods Integration. If U1 is removed from IBM webMethods Integration but exists in IBM webMethods iPaaS, U1 will be created in IBM webMethods Integration when the user again logs in to IBM webMethods Integration.

Note:
  • A new user is created in IBM webMethods Integration when the user logs in for the first time using the IBM webMethods iPaaS login page. Roles associated with the user are synchronized during the first-time login to IBM webMethods Integration.
  • To use public APIs, you must:
    • Be registered under IBM webMethods iPaaS.
    • Log in at least once to your IBM webMethods Integration tenant.
    • Use basic authentication (login credentials). SSO authentication is not supported for public APIs.

Deleting users

You can delete users in IBM webMethods Integration only if you are a tenant Owner. The delete icon is not available for other roles. Further, you can delete users from IBM webMethods iPaaS only if you have the Admin role. After you delete a user in IBM webMethods iPaaS, you have to delete the user in IBM webMethods Integration.

To delete users, click the Delete icon provided against the name of the user.

Note:

  • On deleting a user, the user is deleted immediately. However, it takes some time for the changes to be reflected in the user interface.

  • Tenant owners cannot delete users who created subscribers or scheduled any flow services. To delete the user, you must log in as another user and edit the asset. After making the necessary changes, the tenant owner can delete the user. For example, assume User X has edited or created a messaging subscriber. As a result, User X cannot be deleted while these changes are active. To proceed with deleting User X, log in as another user (for example, User Y) and edit the messaging subscriber. After making the necessary changes, the tenant owner can delete User X.

Editing user roles

If you have Admin permissions, you can change the current role assigned to a specific user. To do so, click on the Edit icon provided against the name of the user and then assign roles in the Edit User > Roles window.

After you have made the relevant changes, click Save. This will change the role assigned to the user.