Setting email preferences

Setting email preferences helps you to organize, filter, and forward your email.

About this task

All of the following steps are optional. You can change these preference settings as needed.

Procedure

  1. Navigate to Preferences.
  2. Select Basics.
    1. Select Mail display to specify the number of emails to be displayed on each page and to specify the sorting option for your email: Newest at start or Newest at end.
    2. Select Reading to specify what happens when you move or delete an email; Go to the next message or Go back to original folder. Image blocking blocks external images in your incoming email. An external image is an image that a sender copies from a web browser and pastes into the email message text. Conversely, if the sender embeds an image in the email message text by copying it from the local computer or mobile device storage, then that image is not blocked.
    3. Select Sending to save a copy of all sent email. If you do not want to save all sent email, but want to keep a copy of some messages, use the bcc field to send a copy to yourself. You can also specify whether to include the email history when you reply to an email.
    4. Use the mail server information that is displayed in the Mail server settings section to set up IMAP, POP, or SMTP authentication. For more information, refer toConfiguring IMAP and POP access.
    5. Select Save.
  3. Select Add address to specify an extra email address to use when you send email.
  4. Select Spam settings to specify settings to manage unwanted email and email addresses.
  5. Select Out-of-Office to specify an automatic reply to incoming messages while you are away. For more information, refer to Sending Out-of-Office notification.
  6. Select Signature to specify information to be automatically added to the end of all email that you send. The maximum number of characters is 1000.
  7. Select Forwarding to specify automatic forwarding of incoming email to another email account. Only one email account can be specified for forwarding email. A confirmation email is sent to the email address specified in the mail forwarding section, and a reminder email is sent to your IBM Web Mail Cloud email address. To start the mail forwarding process, follow the instructions in the confirmation email. To disable mail forwarding, select No forwarding in the Forwarding window.
  8. Select Rules to specify filtering rules to help manage your email more efficiently. For more information, refer to Creating email filtering rules.
  9. Select Unicode (UTF-8) or ISO-2022-JP to set the default encoding in outgoing email to UTF-8 or ISO-2022-JP, respectively. When you set the character encoding method to ISO-2022-JP, email is encoded by using ISO-2022-JP. There might be cases in which ISO-2022-JP cannot be used, and in those cases, UTF-8 encoding is used.