Creating distribution lists for groups

Administrators can create distribution lists for email to various groups.

About this task

Use distribution lists to define groups for different projects, different departments, or different interests. Both users that belong to your organization and external users can be added if they have a valid email address. You can create the list by entering contact addresses that are separated by commas or by importing a comma-separated file of addresses.

Each distribution list can have a maximum of 200 members. Distribution list members can include individuals or other distribution lists.

The name of a distribution list is formatted the same way an email address is formatted. For example, list_name@your_domain. All ASCII characters are supported. The list_name cannot exceed 64 characters. The domain cannot exceed 128 characters.

Procedure

To create a distribution list:

  1. Click Administration > Manage Organization.
  2. Click Web Mail Cloud > Distribution List.
  3. Click Add Distribution List and enter a name in the List name: field.
  4. Click Create New List. Your distribution list is shown, along with the number of members it contains.
  5. Add the addresses to be included in the distribution list. To add contacts to the distribution list, enter email addresses that are separated by commas or import a contact list (.csv).

Results

The distribution list displays in the organization directory and can be used by all IBM® Web Mail Cloud subscribers in the organization.
Note: If the Enable Distribution List option is disabled, distribution list information is not available for Web Mail Cloud users. However, users who are using the LDAP client can still browse and search distribution list entries.

What to do next

By default, a distribution list is enabled for all users in the organization. Distribution lists can be disabled by clearing the appropriate Enable Distribution List check box. Disabling distribution lists minimizes the risk of users sending spam emails.

Users are not notified when a distribution list is enabled or disabled. If a distribution list is disabled, it is not automatically completed as a user types it in. If a user sends email to a disabled distribution list, the email is bounced back to the inbox of the sender.