Responding to invitations

When you receive a IBM® Web Mail Cloud calendar invitation, you can reply to the invitation or view information about the event from the email or from your calendar. If you respond to the original invitation with a Yes or Maybe, you can change your attendance status.

About this task

When you receive a calendar invitation, it is listed in your Inbox folder.

If you receive the invitation directly from the originator of the event, the new invitation is displayed on your calendar with dashes around the title. The dashes around the title are removed after you respond.

If you receive the invitation as a forwarded email from an invitee, your calendar does not display the event unless you respond with Yes or Maybe.

Procedure

You can respond to an invitation that you receive from the originator of the event from either the Mail or Calendar tab.
- To respond with Mail:
  1. Navigate to Mail.
  2. Select your Inbox folder.
  3. Open the email that contains the invitation. Schedule information for the event is displayed. You can select Event details for more information about the event.
    If the invitation is for a repeating meeting, opening the email displays the details of the meeting.
  4. In the Will you attend? field, reply to the invitation by selecting Yes, No, or Maybe. A No response deletes the invitation and you cannot retrieve it. A Yes or Maybe response applies to all meeting instances.
- To respond with Calendar:
  1. Navigate to Calendar.
  2. Select the title of the event and then select Event Details.
  3. If the invitation is for a repeating meeting:
    - Select Edit this instance to respond to only the specified instance of the repeating meeting.
    - Select Edit this instance and the following instances to respond to the specified instance and all future instances of the repeating meeting.
  4. In the Attendance section, reply to the invitation by selecting Yes, No, or Maybe. A No response deletes the invitation and you cannot retrieve it. A Yes or Maybe response removes the underline from the title text of the meeting. For a repeating meeting, the underline is removed from the title text for the meeting instances to which you are responding.
To respond to an invitation that was forwarded from another invitee, select Yes or Maybe and the event is added to your calendar. When you respond to an invitation that was forwarded to you, no response message is sent to the originator of the event.

What to do next

If you responded to the original invitation with Yes or Maybe, you can change your attendance status.

Select the title of the event and select Event Details. The Attendance field is displayed with the option to change your attendance status.
Select Edit this instance to change your attendance status for only the specified instance.
Select Edit this and following to change your attendance status for the specified instance and all future instances.
If you accept an invitation that is later rescheduled, an updated invitation is displayed in your calendar with gray and underlined title text. The gray and underlined title text indicates that a response from you is needed. You receive an updated meeting invitation when the meeting originator updates the Date and time, Duration, or the Repeat values in the original invitation.