Creating a job requisition and sending for approval
In this tutorial, you learn how to use the Hiring manager
skill in SAP SuccessFactors to create a job requisition and obtain approval.
SAP SuccessFactors, a cloud-based human capital management (HCM) solution, facilitates the streamlining of HR functions. You can use watsonx Orchestrate to automate these HR processes.
Hiring manager skill
As a Hiring manager
, you can create the job requisition, include the job description, and send it for approval. You can enhance the job requisition by adding screening questions and specifying the necessary candidate competencies.
The following flowchart visually represents the workflow of the Hiring manager
.
You can also download the Hiring manager workflow.
Required skills
To use the Hiring manager
skill to get the optimal results, you need to add the following skills.
- Create a Job requisition
- Attach a job description
- View the Job descriptions
- Add a competency
- Add a candidate screening question
- Send a job requisition for approval
Before you begin
Before you start, make sure that you meet the following requirements:
-
You must have access to IBM watsonx Orchestrate Standard edition.
-
You must have access to SAP SuccessFactors to connect it to watsonx Orchestrate.
-
Add the following SAP SuccessFactors skills to your skill set:
- Create a Job requisition
- View the Job descriptions
- Add a candidate screening question
To use the preceding skills, you need to connect to their respective apps. For more information, see Connecting to Talent Acquisition SAP SuccessFactors.
-
Add the following BOT skills to your skill set:
- Attach a job description
- Add a competency
- Send a job requisition for approval
To use the preceding skills, you need to connect to their respective apps. For more information, see Connecting to Talent Acquisition (RPA) SAP SuccessFactors.
Hiring manager
skill, ensure that you are connected to the necessary skills to receive the most suitable skill suggestions.Connecting to Talent Acquisition SAP SuccessFactors
Complete the following steps to connect to Talent Acquisition SAP SuccessFactors.
-
Log in to watsonx Orchestrate.
-
From the Chat page, click Add skills from catalog.
-
From All Apps, select Talent Acquisition SAP SuccessFactors.
-
In the Talent Acquisition SAP SuccessFactors page, click the required app, for example, "Talent Acquisition - Create a job requisition".
-
Click Connect app.
-
Specify the following connection details.
Username: The username to connect to your SAP SuccessFactors instance.
Password: The password for the specified username.
-
Click Connect app.
Connecting to Talent Acquisition (RPA) SAP SuccessFactors
Complete the following steps to connect to Talent Acquisition (RPA) SAP SuccessFactors.
-
Log in to watsonx Orchestrate.
-
From the Chat page, click Add skills from catalog.
-
From All Apps, select Talent Acquisition (RPA) SAP SuccessFactors.
-
In the Talent Acquisition (RPA) SAP SuccessFactors page, click the required app, for example, Talent Acquisition (RPA) - Attach a job description.
-
Click Connect app.
-
Specify the following connection details.
Username: The username to connect to your RPA instance.
Password: The password for the specified username.
-
Click Connect app.
Adding Hiring manager skill to your skill set
- From the Talent Acquisition SAP SuccessFactors page, select the
Hiring manager
app. - Click Add skill + on the skill tile to add the
Hiring manager
skill to your skill set.
Creating Job requisition
To create a Job requisition, complete the following steps:
- From the Chat page, click the
Hiring manager
skill tile or enter a phrase to run theHiring manager
skill. For example,:Show the home page of Hiring manager skill
.

- Click Apply.
- Select the next best action as Create a job requisition.
- In the
Create a job requisition
form, complete the required fields. - Click Apply.

Adding a job description
- Select the next best action as
Add a job description
. - Verify the Job requisition ID. The job requisition ID is auto-populated.
- Specify the Internal job description and External job description.
- Click Apply.

View the job description
skill to verify the job description.Viewing job description
- Select the next best action as
View the job description
. - Verify the Job requisition ID. The job requisition ID is autopopulated.
- Click Apply.

Adding competencies
- Select the next best action as
Add a competency
. - Select a competency from the drop-down list.
- Verify the Job requisition ID. The job requisition ID is autopopulated.
- Click Apply.

Adding screening questions
- Select the next best action
As a hiring manager add a candidate-screening question
. - Verify the Job requisition ID. The job requisition ID is autopopulated.
- Specify the Question serial number.
- Enter the Screening question.
- Click Apply.

Sending for approval
- Select the next best action as
Send a job requisition for approval
. - Verify the Job requisition ID. The job requisition ID is autopopulated.
- Click Apply.

Results
The new job requisition with the job description, competencies, and candidate-screening questions are sent for approval to the recruiting manager.
What to do next
You can review the job requisition request by using the Recruiting manager
skill.