Buildings

TRIRIGA® Strategic Facility Planning uses information from building records that must be set during portfolio setup.

General

Information from the General tab of the building record that is important for strategic facility planning includes the content from the following fields:
  • The name is used to identify the building
  • The image displays in the Stack Planning tool
  • The tenure (lease or owned)
  • Environmental details are used for scenario metrics
  • Cost summary information is used for scenario metrics
  • The units of measure
  • The location status is used to establish the dates when the building is available during strategic facility planning focus periods
  • The primary address section is used to identify the city; each building must be assigned to a city for strategic facility planning

Contact details

The Contacts section of the Contact Details tab lists parties in strategic facility planning and move management roles, such as workplace executives, business executives, workplace planners, business unit managers, planning administrators, and space planners.

Area measurements

The Building Measurements section of the Area Measurements tab contains values for gross area, rentable area, and usable area that are used in strategic facility planning.

Contracts

TRIRIGA Strategic Facility Planning must know the term of lease or ownership for each building. When IBM® TRIRIGA Real Estate Manager is implemented, this information is found in a link from the Contracts tab for the building to the real estate lease record. With a TRIRIGA Real Estate Manager license, TRIRIGA Strategic Facility Planning can break out multiple leases and handle subleases.

If you have a TRIRIGA Real Estate Manager license, the Locations tab on a real estate lease contains the Contract Locations section, which links the lease to one or many spaces (typically a suite but also might be individual offices or workstations), floors (assumes that all spaces are within the floor), buildings (assumes that all floors or spaces are within the building), and properties (assumes all buildings, floors, or spaces are within the property).

If different leases occupy space on the same floor, each lease must explicitly link to the individual space records (in the Contract Locations section) for TRIRIGA Strategic Facility Planning to work correctly. If different leases occupy space in the same building on different floors, each lease must explicitly link to the respective floors.

When TRIRIGA Real Estate Manager is implemented, IBM TRIRIGA uses fields in the real estate lease for scenario metrics, including fields from the Cost Summary section, Environmental Details section, and Units section.

Space management

The fields in the Space Occupancy Settings section on the Space Management tab of a building provide the opportunity to override the global space occupancy settings in the Space Management Settings tab of the Application Settings record.

When you select Use Building Level Occupancy Policies, IBM TRIRIGA uses the value of this building for Use People’s Primary Organization for Occupancy Allocations instead of the system-wide setting of the same name in the Application Settings record.

Select Use People’s Primary Organization for Occupancy Allocations to indicate that IBM TRIRIGA is to create or manage occupancy allocations for spaces in the building that are based on the organization of the people that are assigned to the spaces in this building. Leave Use People’s Primary Organization for Occupancy Allocations cleared to indicate that the user must create or manage occupancy allocations for spaces in the building manually.