You can use the Data Erasure Utility to remove personal information (PI) and sensitive
personal information (SPI) from an IBM®
TRIRIGA® People record.
About this task
When you use the Data Erasure Utility to remove data from a TRIRIGA People record, the My Profile record
for the user is deleted and the user is no longer able to log in to TRIRIGA. The user’s TRIRIGA People record status is set to Retired
and the personal information in the People record is removed or replaced. Removing a user’s data
from the People record does not remove his or her personal information from anywhere else in the
TRIRIGA system; to find and remove
any other occurrences of the user’s personal information, use the global search and replace
function.
Procedure
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Go to to open the tool.
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Click Add to create a new Data Erasure Utility record.
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On the General tab, enter basic information for the record and click
Create Draft.
Tip: After you complete the removal of data for this record, you can delete this record.
Therefore, you may use PI and SPI in the ID, Name, and
Description fields.
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On the People tab, use a name filter to locate and open the records that
require removal of PI and SPI.
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With each record open, click the Print action to show the information to
be removed. Save the data that is displayed in PDF format to optionally confirm with the person who
has requested that their information be removed. Close the records.
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After you have confirmed that the information to be removed is correct, select the records in
the tool and click Remove People Data.
This action removes the data from the database and records.
Warning: After the data
is removed, the My Profile records associated to the People records are deleted and the users can no
longer log in to TRIRIGA.
Tip: People records that were in Active User, Active, or Revision In Progress status before
the data is removed are in Retired status after the data is removed and the personal information is
removed or replaced. The last name is replaced with the People record ID and the first name is
replaced with DEU.
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Click Close to exit the record.
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Optionally, select the record and click Delete. All Data Erasure Utility
records remain in the TRIRIGA system
until you select the records from the list that appears when you open the tool and then click the
Delete action. Remember that if you have used any personal information in the
Name or Description fields, this information remains
in the TRIRIGA system until the Data
Erasure Utility record has also been deleted.