Adding an X12 Inbound Trade Link Application

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About this task

One or more business documents are exchanged between an internal and external trading partner, with each business document defined as an application within the trading relationship.

The initial applications are added when you run the Inbound Trade Links Wizard. You can add more applications for a given external and internal trading partner from the Inbound Trade Links: Partner View dialog box.

Use the following instructions to add a new X12 application for a trade link.

To add a new X12 inbound trade link application

Procedure

  1. From the File menu, select Trade Links.
  2. In the Trade Links navigator select Inbound > X12.

    The X12 Inbound Trade Links window opens.

  3. Click the Applications tab.

    The Applications tab view opens.

  4. Click Add Application.

    The X12 Trade Link: Add Application window opens.

  5. Select a Version and Functional ID then click OK.
  6. Specify the data state to be exchanged. At least one of the two check boxes must be checked
    • Enable Test, if exchanging test data
    • Enable Production, if exchanging production data
  7. If you enabled the Test or Production indicators, choose the Put Post Office where the application-ready EDI data received in Test or Production mode is placed.
  8. If desired you can click the Acknowledgements/Validate By tab and enter any information. Refer to the X12 Functional Acknowledgement table following these procedures for a description of the X12 FAs.
  9. If you are adding a HIPAA Inbound Trade Link Application, click the HIPAA Validation Types tab and set the fields as desired. Refer to "Editing a HIPAA X12 Document" for more information.
  10. If you do not want to perform data validation, but you want to route the data, check the Route Only; No Validation check box. See Route only option, for more information.
  11. Click Save.

    The X12 Inbound Trade Links window displays the new trade link application in the list.

Levels of X12 Functional Acknowledgement (FA)

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About this task

The following are levels of X12 functional acknowledgements:

Level Description
No Acknowledgement No FA is sent
Functional Group Level An FA is sent acknowledging receipt of the functional group, providing details of the inbound data to only the functional group (AK1) level.
Transaction Set Level An FA is sent acknowledging receipt of the functional group, providing details of the inbound data to the transaction set (AK2) level.
Segment Level An FA is sent acknowledging receipt of the functional group, providing details of the inbound data to the segment (AK3) level.
Data Element Level An FA is sent acknowledging receipt of the functional group, providing details of the inbound data to the data element (AK4) level.

If you select an FA to be sent, specify the receiving external trading partner. By default, functional acknowledgements are sent to the X12 external trading partner in the trade link.

To send acknowledgements to an address other than the external trading partner

Procedure

  1. In the X12 Inbound Trade Link window Application tab view
  2. Click the Find Ack To button
  3. TheX12 Partner Lookup in Folder window opens.
  4. Enter search criteria in the window, then click Execute to display partners.
  5. Click Select to close the Lookup window.

    The X12 Inbound Trade Links window displays the new application.