Saving a Viewer document

Note: The following instructions apply only when the Viewer is in Classic (Syntax & Output) mode (Edit > Options > General > Application Mode > Classic (Syntax & Output)).
  1. From the Viewer window menus choose:

    File > Save

  2. Enter the name of the document, and then click Save.

    Optionally, you can do the following:

    Lock files to prevent editing in IBM® SPSS® Smartreader
    If a Viewer document is locked, you can manipulate pivot tables (swap rows and columns, change the displayed layer, etc.) but you cannot edit any output or save any changes to the Viewer document in IBM SPSS Smartreader (a separate product for working with Viewer documents). This setting has no effect on Viewer documents opened in IBM SPSS Statistics or IBM SPSS Modeler.
    Encrypt files with a password
    You can protect confidential information stored in a Viewer document by encrypting the document with a password. Once encrypted, the document can only be opened by providing the password. IBM SPSS Smartreader users will also be required to provide the password in order to open the file.

    To encrypt a Viewer document:

    1. Select Encrypt file with password in the Save Output As dialog box.
    2. Click Save.
    3. In the Encrypt File dialog box, provide a password and re-enter it in the Confirm password text box. Passwords are limited to 10 characters and are case-sensitive.

    Warning: Passwords cannot be recovered if they are lost. If the password is lost the file cannot be opened.

    Creating strong passwords

    • Use eight or more characters.
    • Include numbers, symbols and even punctuation in your password.
    • Avoid sequences of numbers or characters, such as "123" and "abc", and avoid repetition, such as "111aaa".
    • Do not create passwords that use personal information such as birthdays or nicknames.
    • Periodically change the password.

    Note: Storing encrypted files to an IBM SPSS Collaboration and Deployment Services Repository is not supported.

    Modifying encrypted files

    • If you open an encrypted file, make modifications to it and choose File > Save, the modified file will be saved with the same password.
    • You can change the password on an encrypted file by opening the file, repeating the steps for encrypting it, and specifying a different password in the Encrypt File dialog box.
    • You can save an unencrypted version of an encrypted file by opening the file, choosing File > Save As and deselecting Encrypt file with password in the Save Output As dialog box.

    Note: Encrypted data files and output documents cannot be opened in versions of IBM SPSS Statistics prior to version 21. Encrypted syntax files cannot be opened in versions prior to version 22.

    Store required model information with the output document
    This option applies only when there are model viewer items in the output document that require auxiliary information to enable some of the interactive features. Click More Info to display a list of these model viewer items and the interactive features that require auxiliary information. Storing this information with the output document might substantially increase the document size. If you choose not to store this information, you can still open these output items but the specified interactive features will not be available.