Configure Microsoft 365 Data

About this task

If your organization is using IBM® Storage Protect for Cloud Microsoft 365, before users can access the IBM Storage Protect for Cloud Recovery Portal with their Microsoft 365 accounts, the following configurations need to be completed by the organization’s administrators:

Procedure

  1. If this is the first time that you are signing in to IBM Storage Protect for Cloud or IBM Storage Protect for Cloud Recovery Portal with your Microsoft 365 account and the permissions requested by the IBM Storage Protect for Cloud app are displayed, to consent to this app for all users in your organization, select the Consent on behalf of your organization checkbox and click Accept.

    After you consent to this app on behalf of your organization, the requested permissions will no longer be displayed when your organization’s users sign in to IBM Storage Protect for Cloud or IBM Storage Protect for Cloud Recovery Portal.

    Note: If your Microsoft 365 tenant does not allow users to consent to apps on their behalf and the Microsoft 365 Global Administrator hasn’t consented the IBM Storage Protect for Cloud app on behalf of your organization, the Microsoft 365 Global Administrator can consent to the app by following the steps in the What If Your Tenant Does Not Allow Users to Consent to Apps? section in the IBM Storage Protect for Cloud user guide.
  2. If you want to set trusted IP addresses to only allow users to access IBM Storage Protect for Cloud Recovery Portal from certain IP addresses or IP address ranges, go to IBM Storage Protect for Cloud and navigate to Advanced Settings > Trusted IP Address Settings to configure the settings. For details about configuring trusted IP addresses, refer to Enable Trusted IP Address Settings in the IBM Storage Protect for Cloud user guide.
  3. To manage users’ access to IBM Storage Protect for Cloud Recovery Portal, in IBM Storage Protect for Cloud > User Management, add Microsoft 365 users or Microsoft 365 Groups, assign them at least the Standard User permission to the IBM Storage Protect for Cloud Recovery Portal, and ensure they are in the Activated status. For details about managing users, refer to Manage Users in the IBM Storage Protect for Cloud user guide.
    Note the following:
    • Ensure your organization has accepted the license agreement of the IBM Storage Protect for Cloud Microsoft 365.
    • If you want to grant permissions to a large number of users, it is recommended to grant permissions to Microsoft 365 Groups instead of Microsoft 365 users.
  4. Ensure your organization’s Microsoft 365 data has been protected in IBM Storage Protect for Cloud Microsoft 365.
    Note: The administrator of IBM Storage Protect for Cloud Microsoft 365 can configure whether to allow end users to restore data from the archive tier. If the option is disabled, the end users will not be able to restore data from the archive tier.
  5. The IBM Storage Protect for Cloud Recovery Portal is an application that can be added as a custom tile in the Microsoft 365 app launcher. For details, refer to Add a Custom Tile of the IBM Storage Protect for Cloud Recovery Portal to the App Launcher.
  6. Administrators can manage user's permissions in IBM Storage Protect for Cloud Recovery Portal by configuring the setting below. Once configured, end-users can search across all files based on their roles and then take actions on them in IBM Storage Protect for Cloud Recovery Portal, regardless of their individual permissions for files in Microsoft 365
    • In IBM Storage Protect for Cloud Microsoft 365, administrators can navigate to Settings > End-user restore, and configure the permission settings to control whether end-users are allowed to recover backup data.
  7. Administrators can navigate to IBM Storage Protect for Cloud > Administration > General settings to change the logo displayed in the IBM Storage Protect for Cloud Recovery Portal and configure terminology mappings to map the default terms to the custom terms for IBM Storage Protect for Cloud Recovery Portal. For details, refer to Change the Logo of the IBM Storage Protect for Cloud Recovery Portal and Configure Terminology Mapping for IBM Storage Protect for Cloud Recovery Portal.