SharePoint Online

Procedure

Go to the IBM® Storage Protect for Cloud Recovery Portal, and follow the steps below to recover files from a SharePoint Online site (including Microsoft 365 Group team sites) where you are one of the site owners:
Note: In IBM Storage Protect for Cloud Microsoft 365, the administrator can configure the end-user restore setting to control whether to allow users to restore or export SharePoint Online data from IBM Storage Protect for Cloud Recovery Portal.

  1. Click the SharePoint Online tile.
  2. In the Site field, enter a site URL to designate the site where you want to restore backup data.
    Note:
    • If you are unsure about a site URL, you can click Here is an example to open the search page in a new tab, and then search a site by keywords from the site name or description.
    • Ensure that you are the owner of the site.
    • If you have entered a site URL and it is kept in the history, you can select the URL from the drop-down list.
  3. To search for backup documents in a site, choose one of the following methods:
    • If you want to search for backup documents by their names, enter keywords in the search box.
    • If you want to narrow your search by additional conditions, click Advanced to expand the search panel and configure the following conditions:
      Document name
      Enter keywords of a document name.
      Folder name or location
      Enter keywords of a folder name, or enter a folder location (example: folder name\subfolder name).
      Created by
      Enter keywords of the creator’s email address.
      Modified by
      Enter keywords of the editor’s email address.
      Created date
      Specify a created time range.

    Click Search to search for the backup data. If you want to reset the search conditions, click Reset.

  4. The search results are listed in the table under the Backup data tab. A maximum of 2000 search results can be displayed.
    You can do the following:
    • By default, the items listed in the search results table are the latest backup data. If your desired items are not in the table and there is a message indicating that you can search for more backup data, click here in the message at the bottom of the table.
    • If you want to modify the search conditions, click the Advanced search () button to expand the advanced search panel and configure the search conditions. You can click the Cancel () button to clear the current search conditions.
    • Click the document name of a file to preview the file content in a new tab and you can also get the file path on the Preview page. The following file types are supported by the preview function: Word (DOC, DOCX, RTF, DOT, DOTX, and DOTM), Excel (XLS, XLSX, XLSB, XLT, XLTX, CSV, and TSV), PowerPoint (PPT, PPTX, PPS, POT, PPSX, PPTM, PPSM, POTX, and POTM), and PDF.
  5. Select the checkboxes next to the documents that you want to recover. If you want to select all documents, select the top checkbox next to Document name in the table.
  6. Click Restore to restore selected documents to their original locations.
    Note:
    • Both content and security of the selected items will be restored.
    • The current and previous versions will all be restored.
    • By default, sharing links for the content won’t be restored. When necessary, administrators can enable the restore of sharing links in IBM Storage Protect for Cloud Microsoft 365.
    • If the last modified time of the conflicting destination content is the same, the restore will be skipped; if the last modified time is different, the conflicting destination content will be kept, and the backup data of the conflicting content will be added to the destination with a sequential number suffix (for example, _1) added to the file name.
  7. Once the restore job starts, you can go to Request history to view the progress of the job. In Request history, you can also view jobs’ simple reports. For more details, refer to View Request History and Download Exported Data.