Configure Backup Settings

To improve performance, special labels/folders/files can be excluded from the protected scope. If you want to update the protected scope, navigate to Settings > General, and click Backup settings. The Backups settings pane appears, and you can configure the following:

Note: The settings related to Google Workspace objects are available only when the Google Workspace module is included in your subscription. These backup settings do not take effect on the Vault protection.
  • Encryption profile – View the encryption profile information. For more information, refer to the Manage Encryption Profiles section in the IBM® Storage Protect for Cloud user guide.
  • Gmail – By default, the Trash and Spam special labels are not in the protected scope. If you want to add Trash or Spam to the protected scope, select the corresponding checkbox.

    If you want to exclude more from the protected scope, you can enter specific labels in the Advanced labels exclusion text box. When adding multiple items, press Enter on the keyboard to separate them. The maximum limit is 100 labels.

  • Drive – By default, the Shared with me and Trash special folders are not in the protected scope. If you want to add Shared with me or Trash to the protected scope, select the corresponding checkbox.
    When the Shared with me folder is included in the backup scope, note the following:
    • The orphaned files, which are in shared folders but have lost their parent folders, can be backed up as shared objects.
    • The shared objects can be restored only when they have been backed up by the owner.

    If you want to exclude more from the protected scope, you can enter specific folders in the Advanced folders exclusion text box. When adding multiple items, press Enter on the keyboard to separate them. The maximum limit is 100 folders.

  • Shared drives – By default, the Trash special folder is not in the protected scope. If you want to add Trash to the protected scope, select the corresponding checkbox.

    If you want to exclude more from the protected scope, you can enter specific folders in the Advanced folders exclusion textbox. When adding multiple items, press Enter on the keyboard to separate them. The maximum limit is 100 folders.

  • Exclude special file types (for drives and shared drives only) – By default, the following file types are in the protected scope: avi, mov, mp4, m4v, wmv, flv, vmdk, and iso. If you want to exclude specific file types from the protected scope, use the checkboxes to select file types.
  • Back up labels on files (for drives and shared drives only) – To enable this setting, select the Back up labels on files in drives and shared Drives option.
    Note the following:
    • Labels will be included in both the initial backup and subsequent incremental backups. Note that enabling this setting will significantly impact performance.
    • If your organization installed the IBM Storage Protect for Cloud app before January 8, 2023, to use the Back up labels on files feature, you must navigate to Google Admin console > Apps > Google Workspace Marketplace apps > Apps list, click the IBM Storage Protect for Cloud app, and click Grant access to add the following permissions to the app: drive.admin.labels and drive.labels.

Click Save at the bottom of the pane to apply the backup settings. The updates will take effect from the next backup job.