Sending reports by email

To send reports as attachments in email messages, configure a connection between the Cognos® Analytics reporting tool and an SMTP server.

You use the IBM® Cognos Configuration GUI to configure a connection between the Cognos Analytics reporting tool and an SMTP server. When you configure the connection to the SMTP server, you can send the custom and predefined reports that you create as email attachments.

  1. Open the IBM Cognos Configuration GUI.
  2. On the Explorer pane, click Data Access.
  3. Click Notification, and then enter values in the following fields:
    SMTP Mail Server
    Enter the host name and port number of the mail server.
    Account and password
    Leave the field blank if authentication is not required to log on to the mail server. If authentication is required to log on to the mail server, click the Edit icon. Enter a valid user ID and password, and then click OK.
    Default sender
    Enter the email address of the sender.
  4. To ensure that the connection to the mail server is correctly configured, right-click Notification, and then click Test.
  5. Click Save.
  6. Click File > Exit.
  7. To restart the IBM Cognos server, click Yes in the IBM Cognos Configuration message.