Enabling the Report as Spam feature for Notes users

You can enable the Report as Spam feature for IBM® Notes® users through the use of a custom Notes mail template.

About this task

You must contact Support to get a custom Notes 8.5.3 template, mail85_esm1018.ntf, which has the required design changes. You can use the template as a reference and copy design elements from it. Customizing the mail template requires a short service contract with an IBM Software Services for Collaboration representative. The representative validates the design changes you make and then uploads the approved template to the service for you to use.

Note: The following procedure assumes that you customize a Notes 8.5.3 template. You can customize a different version of the template as long as it is for a version of Notes that the service supports. The procedure to customize a different version of the template might be slightly different.

Procedure

  1. Download the mail template to use as the starting point for making the design changes:
    • If you do not currently used a custom version of the standard Notes 8.5.3 mail template, from SmartCloud Notes Administration, click Mail Templates, click Standard Mail Templates, browse the list of templates and select the StdR85Mail template for version 8.5.3 in the desired language, and click Download.
    • If you currently use a custom version of the standard Notes 8.5.3 mail template, from SmartCloud Notes Administration, click Mail Templates, click Custom Mail Templates, select the custom template, and click Download.
  2. From Domino® Designer, open mail85_esm1018.ntf.
  3. If the action pane is not open, click View > Action Pane.
  4. Click Code and double-click Shared Actions.
  5. Right-click the Report as Spam.. action and click Copy.
  6. Open the 8.5.3 mail template that you downloaded from the service.
  7. Paste the Report as Spam action into your mail template:
    1. Click Code and double-click Shared Actions.
    2. Click anywhere in the list of shared actions and click Paste.
  8. Insert the Report as Spam action into the ($Inbox) folder:
    1. Click Folders and double-click ($Inbox).
    2. In the action pane, expand More and right-click Views-Deliver Sender’s Mail to Junk.
    3. Click Insert Shared Action.
    4. Select Report as Spam.. and click Insert.
    5. Click File > Save.
  9. Insert the Report as Spam action into the ($JunkMail) folder:
    1. Click Folders and double-click ($JunkMail).
    2. In the action pane, expand More and right-click Views-Deliver Sender’s Mail to Junk.
    3. Click Insert Shared Action.
    4. Select Report as Spam.. from the list, click Insert, and click Done.
    5. Click File > Save.
  10. Insert the Report as Spam action into the ($All) (All Documents) view:
    1. Click Views and double-click ($All).
    2. In the action pane, expand More and right-click Views-Deliver Sender’s Mail to Junk.
    3. Click Insert Shared Action.
    4. Select Report as Spam.. from the list, click Insert, and click Done.
    5. Click File > Save.
  11. Copy the (ReportSpam) agent to the 8.5.3 mail template:
    1. From mail85_esm1018.ntf, click Code and double-click Agents.
    2. In the list of agents, right-click (ReportSpam) and click Copy.
    3. From the 8.5.3 mail template, click Code and double-click Agents.
    4. Right-click anywhere in the list of agents and click Paste.
    5. When asked if you want the agent to be automatically updated, click No.
    6. Optional: To translate the agent, double-click the agent and translate the English text in the following statements in (Declarations):
      • SUBJECT_VALUE
      • PROMPT_TITLE
      • PROMPT_MESSAGE_SINGLE
      • PROMPT_MESSAGE_MULTI
      • MSG_SUCCESS
      • MSG_SUCCESS_MOVED
      • MSG_CANCEL
      • MSG_ERR_SEND
    7. Click File > Save.

What to do next

Submit the customized 8.5.3 template to an IBM Software Services for Collaboration representative to validate the template and then upload the approved template to the service. After the custom template is uploaded, you can apply it to users.