Upload events with Event records

You can use the Event records page to manually upload events for several scenarios for your products, including originate, ship, receive, and transform. You can also view, edit, and resubmit event records that were created in the past 30 days to correct any errors in the data entry. Only events that are uploaded with Event records are displayed on the Event records page. Events that are uploaded with other methods are not visible on the Events records page. Since Transparent Supply uses Blockchain to store information, a complete history of all submitted event records, including resubmissions, is retained.

To get started, click Data from the side menu. Then, click the Event records tab.

Selecting the record type

Start by selecting the type of record you are adding.

  1. Select the Record type. See Record types for more details.
    Important: If your organization has the FSMA compliance feature enabled, you are provided with different set of data entry forms. See Record types for FSMA compliance for more details.
  2. Select Add Record. A fillable form opens.
    Note: The event record time zone is based on your location, not the facility location.
  3. Enter the details into the form. See the event record types for details.
  4. Click Submit to complete the process.

Record types

You are provided with the following data entry forms:

  • Originate
    Use when products are originated, for example when a product is harvested or created. Submitting this record type creates a commission event.
  • Originate and ship
    Use when products are originated (created or harvested) and shipped to another location.
    • If you select Lot as the Shipment type, a commission event and an observation shipping event are created when you submit this record type.
    • If you select Container as the Shipment type, commission event and an aggregation event are created when you submit this record type.
  • Receive and record origin
    Use when products are received from another location and the product originate records were not previously recorded. Submitting this record type creates a commission event, an observation shipping event, and an observation receiving event.
  • Receive
    Use when products are received from another location and the product origination records were already recorded.
    • If you select Lot as the Shipment type, an observation receiving event is created when you submit this record type.
    • If you select Container as the Shipment type, a disaggregation event is created when you submit this record type.
  • Ship
    Use when products are shipped to another location.
    • If you select Lot as the Shipment type, an observation shipping event is created when you submit this record type.
    • If you select Container as the Shipment type, an aggregation event is created when you submit this record type.
  • Transform
    Use when one or more input products are transformed or relabeled into one or more output products. Submitting this record type creates a transformation event.

Record types for FSMA compliance

If your organization has access to the FSMA compliance feature, you are provided with the following data entry forms:
  • Initial pack in field
    Use when the initial packing of the products occurs in the field at the time of harvest. Submitting this record type creates a commission event with a bizStep of 'https://www.ibm.com/bizStep/initial_packing'.
  • Initial pack and record harvest
    Use to record the initial packing of products when you have the harvesting and cooling information (if applicable) available. Submitting this record type creates a commission event with a bizStep of 'https://www.ibm.com/bizStep/harvesting', an observation event with a bizStep of 'https://www.ibm.com/bizStep/initial_packing', and if the cooling details are included, an observation event with a bizStep of 'https://www.ibm.com/bizStep/cooling'.
  • Receive
    Use when products are received from another location and the product origination records were already recorded.
    • If you select Lot as the Shipment type, an observation receiving event is created when you submit this record type.
    • If you select Container as the Shipment type, a disaggregation event is created when you submit this record type.
  • Ship
    Use when products are shipped to another location.
    • If you select Lot as the Shipment type, an observation shipping event is created when you submit this record type.
    • If you select Container as the Shipment type, an aggregation event is created when you submit this record type.
  • Transform
    Use when one or more input products are transformed or relabeled into one or more output products. Submitting this record type creates a transformation event.

Originate

Select Originate as the event record type when products are originated, for example when a product is harvested or created. Submitting this record type creates a commission event.
Note: This form is available to organizations without the FSMA compliance feature enabled.

Ensure you include the following information:

  • Originating details
    • Location. Select the location that the products originate from.
    • Date. Select the date that the products were originated.
    • Time. Select the time that the products were originated.
  • Product details
    • Product. Select the product that was originated.
    • Lot code. Enter the lot code for the product that was originated.
    • Quantity. Enter the quantity of product that was originated.
    • Units of measure. Select the unit that the products are being measured with.

Originate and ship

Select Originate and ship as the event record type when products are originated (created or harvested) and shipped to another location.

If you shipped a lot of products, select Lot as the Shipment type. A commission event and an observation shipping event are created when you submit this record.
Note: This form is available to organizations without the FSMA compliance feature enabled.

Ensure you include the following information:

  • Originating details
    • Location. Select the location that the products originate from.
    • Date. Select the date that the products were originated.
    • Time. Select the time that the products were originated.
  • Product details
    • Product. Select the product that was commissioned.
    • Lot code. Enter the lot code for the product that was commissioned.
    • Quantity. Enter the quantity of products that was commissioned.
    • Units of measure. Select the unit that the product is being measured with.
  • Shipping details
    • Destination location. Select the location that the products are shipped to. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Shipping date. Select the date that the products were shipped.
    • Shipping time. Select the time that the products were shipped.

If you shipped a container (SSCC), select Container as the Shipment type. A commission event and an aggregation event are created when you submit this record.

Ensure you include the following information:

  • Originating details
    • Location. Select the location that the products originate from.
    • Date. Select the date that the products were originated.
    • Time. Select the time that the products were originated.
  • Product details
    • Product. Select the product that was commissioned.
    • Lot code. Enter the lot code for the product that was commissioned.
    • Quantity. Enter the quantity of products that was commissioned.
    • Units of measure. Select the unit that the product is being measured with.
  • Shipping details
    • Container ID. Enter the SSCC or LPN identifier or scan the GS1-128 encoded SSCC-18 bar code.
    • Destination location. Select the location that the container was shipped to. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Shipping date. Select the date that the container was shipped.
    • Shipping time. Select the time that the container was shipped.

Initial pack in field

Select Initial pack in field as the event record type when you pack products in the field at the time of harvest. This record type creates a commission event with a bizStep of 'https://www.ibm.com/bizStep/initial_packing'.
Note: This form is available to organizations with the FSMA compliance feature enabled.
Ensure you include the following information:
  • Harvesting and packing details
    • Harvest location. Select the location where the products were harvested and packed.
    • Area name. Enter the name of the area where the products were harvested and packed. For produce, enter the name of the field. For aquacultured food, enter the name of the container, for example, the name of the pool, pond, or tank.
    • Harvest date. Select the date that the products were harvested and packed.
    • Harvest time. Select the time that the products were harvested and packed.
  • Product details
    • Product. Select the product that was harvested and packed.
    • Lot code. Enter the lot code for the product that was harvested and packed.
    • Quantity. Enter the quantity of product that was harvested and packed.
    • Unit of measure. Select the unit that the quantity of product is measured with.

Initial pack and record harvest

Select Initial pack and record harvest as the event record type when you pack products and you have harvesting and cooling information (if applicable) available. This record type creates a commission event with a bizStep of 'https://www.ibm.com/bizStep/harvesting', an observation event with a bizStep of 'https://www.ibm.com/bizStep/initial_packing', and if the cooling details are included, an observation event with a bizStep of 'https://www.ibm.com/bizStep/cooling'. '.
Note: This form is available to organizations with the FSMA compliance feature enabled.
Ensure you include the following information:
  • Packing details
    • Packing location. Select the location where the products were packed.
    • Packing date. Select the date that the products were packed.
    • Packing time. Select the time that the products were packed.
  • Product details
    • Product. Select the product that was packed.
    • Lot code. Enter the lot code for the product that was packed.
    • Quantity. Enter the quantity of product that was packed.
    • Unit of measure. Select the unit that the quantity of product is measured with.
  • Harvesting details
    • Harvest location. Select the location where the products were harvested. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Area name. Enter the name of the area where the products were harvested and packed. For produce, enter the name of the field. For aquacultured food, enter the name of the container, for example, the name of the pool, pond, or tank.
    • Harvest date. Select the date that the products were harvested.
    • Harvest time. Select the time that the products were harvested.
  • Cooling details
    • Cooling location. Select the location where the products were cooled. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Cooling date. Select the date that the products were cooled.
    • Cooling time. Select the time that the products were cooled.

Receive and record origin

Select Receive and record origin as the event record type when products are received from another location and the product originate records have not been previously recorded. Submitting this record type creates a commission event, observation shipping event, and an observation receiving event.
Note: This form is available to organizations without the FSMA compliance feature enabled.

Ensure you include the following information:

  • Receiving details
    • Receiving location. Select the location where the products were received.
    • Receiving date. Select the date that the products were received.
    • Receiving time. Select the time that the products were received.
  • Originating details
    • Product. Select the product that was originated.
    • Lot code. Enter the lot code for the product that was originated.
    • Quantity. Enter the quantity of product that was originated.
    • Units of measure. Select the unit that the product is being measured with.
    • Location. Select the location that the product originated from.
    • Date. Select the date that the product was originated.
    • Time. Select the time that the product was originated.

Receive

Select Receive as the event record type when products are received from a Transparent Supply partner.

If you received a lot of products, select Lot as the Shipment type. An observation receiving event is created when you submit this record.

Ensure you include the following information:

  • Receiving details
    • Receiving location. Select the location where the products were received.
    • Source location. Select the location that the products originated from. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Receiving date. Select the date that the products were received.
    • Receiving time. Select the time that the products were received.
  • Product details
    • Product. Select the product that was received.
    • Lot code. Enter the lot code for the product that was received.
    • Quantity. Enter the quantity of product that was received.
    • Units of measure. Select the unit that the product is being measured with.

If you received a container (SSCC), select Container as the Shipment type. A disaggregation event is created when you submit this record.

Ensure you include the following information:

  • Container details
    • Container ID. Enter the SSCC or LPN identifier or scan the GS1-128 encoded SSCC-18 bar code.
    • Source location. Select the location that the container originates from. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
  • Receiving details
    • Receiving location. Select the location where the containers were received.
    • Receiving date. Select the date that the container was received.
    • Receiving time. Select the time that the container was received.
  • Product details
    • Product. Select the product that was received.
    • Lot code. Enter the lot code for the product that was received.
    • Quantity. Enter the quantity of product that was received.
    • Units of measure. Select the unit that the product is being measured with.

Ship

Select Ship as the event record type when products are shipped to another location.

If you shipped a lot of products, select Lot as the Shipment type. An observation shipping event is created when you submit this record.

Ensure you include the following information:
  • Shipping details
    • Business location. Select the location that the products were shipped from.
    • Destination location. Select the location that the were shipped to. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
    • Shipping date. Select the date that the products were shipped.
    • Shipping time. Select the time that the products were shipped.
  • Product details
    • Product. Select the product that is being shipped.
    • Lot code. Enter the lot code for the product that is being shipped.
    • Quantity. Enter the quantity of product that is being shipped.
    • Units of measure. Select the unit that the product is being measured with.

If you shipped a container (SSCC), select Container as the Shipment type. A aggregation event is created when you submit this record.

Ensure you include the following information:

  • Container details
    • Container ID. Enter the SSCC or LPN identifier or scan the GS1-128 encoded SSCC-18 bar code.
    • Destination location. Select the location that the containers were shipped to. If you are not already entitled to this location, click Enter location ID and enter the GLN or IBM location identifier of the location.
  • Shipping details
    • Business location. Select the location that the container was shipped from.
    • Shipping date. Select the date that the container was shipped.
    • Shipping time. Select the time that the container was shipped.
  • Product details
    • Product. Select the product that was shipped.
    • Lot code. Enter the lot code for the product that was shipped.
    • Quantity. Enter the quantity of product that was shipped.
    • Units of measure. Select the unit that the product is being measured with.

Transform

Select Transform as the event record type when one or more input products are transformed or relabeled into one or more output products. Submitting this record type creates a transformation event.

Ensure you include the following information:

  • Transformation details
    • Location. Select the location where the products were produced.
    • Production date. Select the date that the products were produced.
    • Production time. Select the time that the products were produced.
  • Input product(s)
    • Product. Select the products that were input into the transformation.
    • Lot code. Enter the lot code for the products that were input into the transformation.
    • Quantity. Enter the quantity of products that were input into the transformation.
    • Units of measure. Select the unit that the input products are measured with.
  • Output product(s)
    • Product. Select the products that were output from the transformation.
    • Lot code. Enter the lot code for the products that were output from the transformation.
    • Quantity. Enter the quantity of products that were output from the transformation.
    • Units of measure. Select the unit that the output products are measured with.