Reviewing and approving assets

Edit online

To verify and maintain the quality of assets in the repository, you might have to review assets and either approve or reject assets.

About this task

Assets can go through a specific lifecycle review cycle, as illustrated in this figure.
Figure 1. Figure 1. A sample review process

Review process flow diagram
Repository and community administrators define review processes by defining these aspects of the lifecycle of an asset:
  • The amount and names of lifecycle states such as Draft, In review, or Approved
  • The conditions that an asset has to meet to move to a different state such as a specific amount of Approved votes and a grade of Pass from any policies
  • Which users or user groups are lifecycle managers for assets in a lifecycle

Lifecycle managers can also modify the review process of any individual asset by adding or removing users or user groups as reviewers at any state of the lifecycle.

Approving of an asset might not automatically result in a change of the state of the asset: the asset owner or lifecycle manager might have evaluated and changed the state of the asset manually.

Procedure

To identify the status of an asset review:
  • View the workflow. Click the name of the current lifecycle state next to the Actions menu.
    The lifecycle workflow diagram opens and you can identify where the lifecycle is.
  • View the lifecycle summary. Click the Summary tab to view the name of the lifecycle, the status of the current lifecycle state, and information about the next lifecycle state.
  • View the lifecycle to do list. Click the To Do tab to view the pending approvals and information about the next lifecycle state.