Audit history dashboard

The Audit history dashboard is accessible to the Catalog Manager, Digital Asset Manager, and Full Admin roles.

Click Dashboards > Audit history to see the Audit history page. The Audit history page displays the Catalog and Hierarchy tabs.

Step Field Description
1  Catalog tab 

OR

 Hierarchy tab 

Select an appropriate catalog from the Catalog list.

OR

Select an appropriate hierarchy from the Hierarchy list.

2 View by date range To specify a custom date range, click and specify the From and To fields.
Note: The value of the To field must be within a year of the selected value for the From field.
2 View by period Select an appropriate time interval from the Period list. The valid values are:
  • Last 6 days
  • Last 6 weeks
  • Last 6 months
  • Last year
3 <catalog name> Catalog : History

OR

<hierarchy name> Hierarchy : History

Displays a bar chart that is populated with X-axis displaying the specified time interval and Y-axis displaying items that are edited, added, or removed in the specified catalog.

OR

Displays a bar chart that is populated with X-axis displaying the specified time interval and Y-axis displaying categories that are edited, added, or removed in the specified hierarchy.

Audit history details section

Click a bar to open the Audit history details for an item or a category. The page is has 3 sections.

 Main section 

Displays a list of modified or added items.

Open Select entries and click to open entry details page.
Refresh Click to refresh the page.
Checkout Click to check out the selected item. The single-edit page opens to display the item details in an editable mode. The icon signifies that the entry is checked-out.
Important: Select Checkout and Edit checkbox while you are creating a collaboration area to enable the Checkout functionality.
Save as list Click to open Save as list pop-up window. Enter an appropriate name in the List name field, and click Apply. You can access this saved list anytime through the Saved List option on the Search page.
Generate report  Catalog   Categories   Subcategories 

Click to export search results to a Microsoft Excel format. In the Generate report pop-up window, select the appropriate script, and click OK. All the records get downloaded in the generated report irrespective of the selection in the multi-edit page.

You can either choose Default Rich Search Results Report Script (Excel 2007 - xlsx format) or Default Rich Search Results Report Script (2021).

You can specify the value for maximum number of entries that a report can have through the following. You can also specify the value as No limit.
  • Admin UI - Home > My Settings > Specific Screen Settings > Maximum number of entries to be written to a report on Generate Report in Multi Edit
  • Persona-based UI - Settings > Personal settings > Generate maximum entries report
Note: The generated report contains the PRIMARY_SPEC details only.
Click Run as background in the Generate report pop-up window to run the generate report in the background. You can download this report from the Home page > Show notifications > click Generate report job > Job details > Download report. You can also download this report from the Job manager > Job console > Generate report jobs page. Click Result for this report to download the report. For more information, see Generate report jobs.
Important: Generate reports are shown for catalogs that have catalog_list permission of USER ACG and hierarchies that have hierarchy_list permission of USER ACG.
Actions  Catalog 
Select an item, and click to perform a preconfigured entry preview script.
Note: The Actions icon is only displayed if the entry preview script is configured for the selected catalog or container.
Publish Click to publish any of the following from the IBM® Product Master.
Export to PDF Click to download the entry details in a PDF format. The PDF report contains the following details for an entry.
  • Catalog name on the right top corner.
  • The header contains,
    • Display the image (if available) on the left corner.
    • Primary key and display attribute name in the middle.
    • Product description (if available) below the display attribute.
  • Attribute and value data are displayed as Key-Value pairs.
  • Total count of attributes in the footer.
This PDF is a read-only report meant only as a reference to view all the data for an item.
To export only a set of attributes from a catalog to this PDF output. Proceed as follows to do so for a catalog,
  • Go to the Design manager > Catalogs > <catalog name> link. The Catalog console <catalog name> page opens.
  • In the Custom attributes section, add the following details, and click .
    • Name - Attribute Collection for PDF export
    • Value - <attribute collection name>
      If there are multiple comma-separated values, the first <attribute collection name> is given preference.
  • The <attribute collection name> specified in the Custom attributes section is given preference over the one specified in the Details > User defined core attribute collection section.
Now when you click , PDF report contains only the list of attributes that are defined in the <attribute collection name>.
Important: GADisplay image of the WebP or GIF formats are not supported. The generated PDF will not display any image.
Filter Click and in the pop-up window,
  • Enter a filter search criteria in the Search field, and click Apply.
  •  Data explorer, Collaboration area, and Search pages GA
    You can use Pipe (|) to add multiple filter keywords.
    • Following is the behavior for the supported attribute types.
      • Currency - Exact match
      • Integer - Exact match
      • Lookup - Contains match
      • Number - Exact match
      • Number enumeration - Exact match
      • Sequence - Exact match
      • String - Contains match
      • String enumeration - Contains match
      Attention: Do not use only Pipe (|) in the Filter field, else the application will throw an error message.
    •  Lookup type of attribute 
      Collaboration area and Data explorer pages
      You can search based on primary key, display attribute, or both depending on the set display format (Search what you can view).
      Search page
      Every keyword that is separated by Pipe (|) should have minimum of 3 characters.

  • You can also filter Localized String attribute and String attribute in Grouping by using this.

  • Sort the values depending upon your requirement click (Ascending or Descending). The default value is ascending order.
  • Click a column header to sort the values.
  • Drag column headers to group the details.
Clear all filters Click to clear all the existing filters from the columns.
Note: This icon is disabled until you apply a filter.
Manage Attributes Using the Manage Attributes feature, you can choose and view only the required attributes in the Multi-edit, Data explorer, Search, Free text search, and Audit History dashboard pages. Click on the right side to open the Manage Attributes pop-up window opens.
  • You can see a list of all the attributes.
  • You can select all the attributes, if required.
  • You can drag any attribute.
  • You can see the total count of columns.
  • You can search a specific attribute using the Search field.
  • Click to toggle between a Card view and a Grid view. By default, the view that is displayed is the Card view.
  • Attributes that cannot be dragged have a Gray color background.
  • When you edit anything on the Attributes tab, the (Manage Attributes) icon gets disabled.
  • Select an attribute to view it on this page. You can also clear the checkbox to ensure that the attribute is not displayed (hide) on this page.
  • To apply the updates done, click Apply.
  • To reset all the updates that are done on the Manage Attributes pop-up window, click Reset.
    Following updates, if done get through the Manage Attributes pop-up window get reset.
    • Hide or show attributes
    • Rearrangement of rid columns either through the grid or the Manage Attributes pop-up window
    • Changes to the column width
    • Filter and sort
    • Selection

 Audit history details 

In the left section, you can view a tabular display of the old and new value data for each item. This section has Attribute and Category tabs. In both tabs you can drag column headers to create and organize the data through groups.
  •  Attribute  tab
    Date Displays the date when the attribute was modified.
    Container Displays the name of the container to which the item belongs.
    Attribute path Displays the attribute name/updated field.
    Old value Displays the existing value.
    New value Displays the updated value.
    User Displays the name of the user who updated the attribute.

     Category  tab

    Date The date on which the category is mapped or removed for this item.
    Hierarchy name Displays the name of the hierarchy to which the item belongs.
    Path Displays the category name/updated field.
    Action Displays whether the categories were mapped (added) or removed for this item.
    User Displays the name of the user who updated the category.

 Item history graph 

The right section, the Item history graph, is a line graph that is populated with X-axis displaying the specified time interval and Y-axis displaying the count of attributes updated. Click any Count of attributes changed label in the graph to see more details in the History details section.

To populate data in the left and right sections, either select a checkbox for a row, click any cell in a row, or by using the Up and Down Arrow keys.

Click to download the Audit History details to a Microsoft Excel workbook.

Click to search a keyword in the audit history details.

If you select multiple rows, then the last selected row details are reflected in the left and right sections.

Important:
  • Even if you change an attribute several times, the chart counts only a single instance.
  • You can sort the data by using the table header columns.
  • In the following scenarios, the Audit history dashboard might display mismatched data:
    • Old and new values are the same.
    • While creating new item or category, the graph and table display the count of modified attributes.
  • Following are known limitations for a Selection user.
    • On the Y-axis, there is no user access filter for removed items or categories count. Removed count remains the same for all the users.
    • When you add an item to the selection list and later delete the item, then in the graph, such item is shown in the Removed event, and not in the Added event. For other users, such item entry gets added in both the Added and Removed events.
Click an entry to open the entry details in the single-edit page. For more information on the single-edit page tasks and tabs see,