Linking a recipient in a distribution list to a set of printer attributes

Optionally, you can link each recipient in a distribution list to a set of printer attributes. This set of printer attributes is used to physically print the basic and custom reports for each recipient in a distribution list, and will override the default printer associated with the report definition.

You can override the printer assigned to a report definition for each recipient in a distribution list. When a report is printed to a distribution list, instead of using one printer (the report printer) for all of the recipients in the distribution list, each recipient in the distribution list can be assigned a unique printer. Therefore, the same report, printed to a single distribution list, can be printed differently for each user. If a printer is not assigned to a recipient, the report printer will be used.

This set of printer attributes is used to reprint the basic and custom reports for a recipient in a distribution list. The set of printer attributes is used only for reprint requests and automatic printing; it is not used for local printing commands (for print requests made by using the P line command), and only for reports that have print model set to REPORT (not 'CLASSIC').

To link a recipient in a distribution list to a set of printer attributes:

  1. From the Output Manager main menu, choose A, Administrative Functions.
  2. From the Administrative Functions menu, choose option D, Distribution Lists. The Distribution Lists panel is displayed.
  3. In the CMD column, type S (Select) next to the Distribution list that contains the recipient you want to link to a set of printer attributes and press Enter. The Distribution List panel for that distribution list is displayed. The Distribution List panel is displayed.
  4. In the CMD column, type C (Configure print and email) next to the recipient, and press Enter.
    The Configure Print and Email panel is displayed.
  5. From the Link pull-down menu, choose option 1, Choose a printer attribute.
    The Search for Printer Attributes panel is displayed.
  6. Specify printer attribute search criteria, and press Enter.
    The Printer Attribute Selection pop-up window is displayed.
  7. In the CMD column, type S (Select) next to the name of the set of printer attributes that you want to use and press Enter.
    The Set Print Configuration panel is redisplayed, with the selected printer attribute displayed in the Print Attr field.
    Note: You can view or delete a linked printer attribute using options 2 and 3 of the LINK menu.
  8. Press Enter to save the changes to the Set Configuration panel and return to the Distribution List panel.