Define primary information of an item in IBM Sterling Business Center

After you have created an item, you can define the details for the newly created item. Also, if you have already defined the item details, you can modify the item details.

About this task

Note: You can only define the details of an item that belongs to your organization.

You can define primary information for an item from the Primary Information screen.

To define or modify the details for an item:

Procedure

  1. Navigate to the Item Search screen. To navigate to the Item Search screen , perform the following steps:
    1. Log in to Sterling™ Business Center as an Item Administrator.
    2. The application home page is displayed. Click the Products tab.
    3. From the Products home page, click Find Item in the Catalog dashlet.

      The Item Search screen is displayed.

  2. In the Item Search screen, enter the search criteria, and then click Search to view a list of all the available items. Alternatively, use either the Basic Search or the Advanced Search option to narrow down the list of items displayed.
  3. In the Items panel that is displayed, click the Item ID hyperlink. Alternatively, double-click the row containing the Item ID.

    The Primary Information screen is displayed. The Primary Information panel displays the following read-only text boxes:

    • Short Description
    • Item Characteristic
  4. From the Item Status drop-down list, select the status for the item. You can select any one of the following options:
    • Held (Unpublished): select this to make the item unavailable for order creation.
    • Published: select this to make the item available for order creation.
  5. In the Descriptions area:
    1. Enter the Short Description* for the item. This description is displayed wherever the item and its details are displayed.
    2. Enter the Long Description for the item. This description is displayed only when you view the item details.
  6. In the Primary Fields area:
    1. Enter the Effective Start Date. Alternatively, click the Calendar icon to select a start date from the calendar. The date format displayed depends on your locale.
    2. Enter the Effective End Date. Alternatively, click the Calendar icon to select an end date from the calendar. The date format displayed depends on your locale.

      The defined start and end dates indicate the time range for which the item is available for order creation.

    3. Enter GTIN (Global Tracking International Number).
    4. Enter GTIN Manufacturer Prefix Length.
  7. In the Manufacturer's Information area:
    1. Enter the Manufacturer's Name.
    2. Enter the Manufacturer's Item.
    3. From the drop-down list, select the country or region Of Origin.
    4. Enter the Manufacturer's Item Description.
  8. Click Save in the Item Details screen.

    The item details are saved.

    For an Item With Variations, the details of the parent and the child are also displayed. Depending on whether the item is a parent or a child item, the following is displayed in the Variation Information area.

    Type Description
    Parent The Variation Information area displays the classification information for the item
    Child The Variation Information area displays the following:
    • Classification: the parent classification type.
    • Parent Item and its attributes: click the Parent Item hyperlink to view the details of the parent item. The attributes that are displayed depends on the configuration performed in the Attribute Management. Ensure that you assign the Distinct Attributes usage to these attributes when assigning them to a classification that has the Distinct Attributes purpose.

    Notes:

    • An item image is displayed adjacent the Item Main Image field in the Primary Information screen only if you have associated an image asset to the item when defining the merchandising and sales details of the item.
    • If more than one locale is configured, the Localize icon is displayed adjacent to all the localizable fields and the Localize related task is displayed in the Related Tasks panel. The localizable fields such as Short Description, Long Description, and so on, are always displayed in the base locale irrespective of the user locale. For example, if IBM® Sterling Business Center is localized to French with the base locale as English, and a French user logs in to Sterling Business Center, all the UI literals except the localizable fields are displayed in French. The localizable fields are displayed in English. The user can click either the Localize icon or Localize to localize a field that is displayed in the base locale.

      The primary information of the item is defined. You can now perform the related tasks such as managing fields, managing UOM's, and so on.