Setting up printer preferences for a user group

User Printer Preferences configures printers that are associated with a group of users. This preference is used to determine the printer to use when a user prints a document.

About this task

For example, receiving office associates all its users to the HP LaserJet 5P located in the office.

The association of a printer to a station overrides the group preference of the specified user. The station is a static location where devices may be directly attached to a station.

It is recommended that User Printer Preferences be configured at the group level for easier administration.


  1. From the tree in the application rules side panel, choose Security > Groups. The Groups window displays in the work area.
  2. In the Groups window, choose the Group whose Printer Preferences are to be set up.
  3. Choose the Details icon. The Group Details window displays.
  4. In the Group Details window, choose the Printer Preferences tab. The Printer Preferences tab window displays.
  5. Enter the information in the applicable fields. Refer Table 1 for field value descriptions.
  6. Choose the Save icon.


For more information about Setting Up a Group (Creating, Modifying, or Deleting a Group), Defining user groups.

Table 1. Printer preferences tab window.

Printer preferences tab field value descriptions

Field Description
Printer Association
Printer ID From the drop down, select the printer ID to be associated with the group.
Note: The printer at the packing station is associated to the station and not to the packing group or the individual packer. This is also recommended for warehouses that have only a single pack station.